Payroll Specialist

We are offering a short term (1 to 3 months) contract employment opportunity for a Payroll Specialist in WARMINSTER, Pennsylvania, United States for an educational & non-profit facility. As a Payroll Specialist, you will be managing a substantial number of employee records utilizing excel and skyward qmlativ at our on-site facility. You will be stepping into the role of a previous employee and be expected to manage payroll tasks efficiently.

Responsibilities:

• Oversee the payroll processes for approximately 900 employees.
• Utilize Excel and Skyward Qmlativ software to manage payroll responsibilities.
• Coordinates processing the District payroll, timely and properly computing employee pay and deductions and preparing required reports and requested analytical wage reports,
• Demonstrates understanding of and abides by federal, state and local school laws and regulations, mandated programs, District policies and administrative regulations and applicable collective bargaining agreements with District employees. Maintains current expertise in payroll processing and procedures established by the Business Manager, PDE or the District relevant to these duties. Recommends changes to payroll procedures to promote accuracy and efficiency.
• Administers payroll program interface with financial system to ensure accurate payroll reporting and check processing. Develops and distributes annual employee payroll calendar. Secures and correctly maintains direct deposit forms for pay and forms required for any deductions. Ensures paychecks are deposited as directed or mailed when necessary.
• Performs system checks and balances to ensure correct payroll disbursements, employee withholdings, remittance and reporting. Maintains and updates payroll-related computer records and formats and proofreads computer generated outputs such as reports and spreadsheets.
• Prepares and timely submits all tax reports for and prepares all required filings and reconciliations related to Federal taxes, Social Security, State Income taxes, local taxes and state unemployment taxes. Provides reports relating to collection of taxes to proper entities. Administers proper reconciliation and timely preparation and delivery of W-2s.
• Administers PSERS retirement records and all required reporting and payments, including those related to purchase of time. Coordinates employee 4O3B program, including employee recordkeeping, maintenance of plan documents and contracts, and correspondence with investment companies.
• Maintains classified or confidential materials in accordance with security procedures, transfers, retrieves and discards files in accordance with established business procedures and schedules.
• Orients new employees on pay issues, answers questions and handles requests for information.
• Calculates unpaid leaves, raises per the collective bargaining agreement and taxable insurance amounts to ensure timely, accurate reporting and updates.
• Assists the Business Manager with the budget.

• Proficiency in using payroll software such as ADP, etc. (Skyward Qmlativ is what they use but is not required - but would be a big plus)

• Bachelor's degree in Accounting, Finance, or a related field preferred

• Minimum of 3 years of experience in payroll processing

• Comprehensive understanding of payroll and payroll tax laws

• Strong attention to detail and accuracy

• Ability to handle sensitive information with confidentiality

• Excellent communication skills, both written and verbal

• Strong organizational and time management skills

• Ability to meet deadlines and handle multiple tasks simultaneously

• Familiarity with Microsoft Office Suite, particularly Excel

• Problem-solving skills and the ability to resolve discrepancies

• Ability to work independently as well as in a team-based environment

• Willingness to stay updated on new features and functionalities of payroll systems.

If you are interested in this opportunity, please apply directly by submitting your resume in .pdf or microsoft word format, or, email your resume to Kirk.Forchetti@roberthalf com. Or, call Kirk at 215-785-6843.