Accounts Payable Specialist
3 weeks ago
Responsibilities:
• Ensure efficient and accurate processing of vendor invoices, employee reimbursements, rents & utilities
• Manage check request transmittals, audit for accuracy and conduct data entry for all invoices
• Obtain authorized approvals and supporting documentation for all transactions
• Execute check printing and secure signatures from authorized signers
• Maintain a well-organized archive of all paid invoices and their supporting documentation
• Handle petty cash advances and maintain the corresponding ledger
• Address billing issues and handle calls from vendors, clients, and collection agencies
• Review and reconcile monthly credit card bills for multiple accounts
• Set up new vendor accounts, including obtaining W-9 and other related forms
• Prepare year-end tax statements for 1099 contracts and manage the annual archive of accounts payable files• Proficient in Account Reconciliation to ensure the accuracy of financial data.
• Demonstrated experience in managing Accounts Payable (AP) to ensure timely and accurate payments.
• Ability to conduct Check Runs to facilitate timely payments to vendors and suppliers.
• Skilled in Coding Invoices, ensuring correct allocation of expenses to the appropriate accounts.
• Proficiency in Data Entry, ensuring timely and accurate record-keeping.
• Experience in Invoice Processing, ensuring all invoices are correctly processed and paid on time.
• Proficient in using Microsoft Excel for data analysis and reporting.
• Familiarity with Oracle financial software to manage and process financial data.
• Experience with QuickBooks for managing company accounts and financial operations.
• Knowledge of SAP for managing business operations and customer relations.
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