Meeting Planner Support

4 days ago


Minneapolis, United States Robert Half Full time
Job DescriptionJob Description

We are seeking an Administrative Assistant to be part of a team in Golden Valley, Minnesota. This role involves managing customer travel, assisting with meeting and event planning, handling sensitive financial information, and managing budgets for meetings. ***The role will be 30 hours/week***


Responsibilities:

• Assisting with the planning of meetings and events, including venue selection, room setup, and audio-visual arrangements.

• Acting as the point of contact for meeting participants, vendors, and stakeholders.

• Preparing meeting minutes and follow-up reports on meetings.

• Handling sensitive financial information with discretion.

• Managing budgets for meetings, tracking expenses, and ensuring cost-effective solutions.

• Overseeing the setup and cleanup of meeting venues.

• Coordinating customer travel arrangements.

• Using Microsoft Excel, Word, PowerPoint, and Outlook to facilitate communication and data management.

• Scheduling appointments and travel using various platforms.

• Providing excellent customer service through email correspondence and inbound and outbound calls.

• Experience in arranging and scheduling travel, including handling travel arrangements, travel coordination, and travel management for staff members.

• Proven experience in customer service, demonstrating strong interpersonal skills and the ability to handle a variety of customer interactions.

• Proficiency in data entry, ensuring accurate and timely input of information into the necessary systems.

• Excellent skills in email correspondence, capable of detail oriented and effective communication with internal and external partners.

• Experience in handling both inbound and outbound calls, maintaining a high level of detail oriented and efficiency.

• Proficiency in Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word, to manage, organize, and present data effectively.

• Ability to schedule appointments efficiently, ensuring minimal schedule conflicts and maximized productivity.

• Strong organizational skills, with the ability to manage and prioritize tasks efficiently.

• Knowledge of healthcare industry norms and practices, with a commitment to uphold and promote these in all actions.

• Ability to maintain confidentiality and discretion at all times, especially when dealing with sensitive patient information.


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