Front Office Medical Assistant

1 week ago


Sparta, United States Actalent Full time
Job DescriptionJob DescriptionJob Title: Medical Assistant Scheduler
Job Description

Utilize Medent as EMR for patient records. Use multiple scheduling platforms to coordinate surgeries for physicians at OINJ to perform surgery in local hospitals. Set up pre-testing and medical clearances for surgery. Complete prior authorizations. Handle surgical centers, Atlantic Health System, and RWJ hospitals for scheduling. Support 2-3 providers. If handling 3 providers, you will not complete prior authorizations. Multitask with attention to detail and organization. Manage the appointment calendar, schedule patient visits, and coordinate with medical staff availability. Handle incoming calls, direct them to the appropriate personnel, and address patient inquiries. Verify patient insurance coverage and collect copayments. Maintain and update patient records, ensuring confidentiality and accuracy. Process insurance claims, create invoices, and manage patient billing. Update and maintain accurate patient medical histories and records. Provide patients with information on treatments, medications, and post-procedure care. Order and manage medical supplies and equipment. Work with healthcare providers to ensure smooth patient flow and efficient office operations.

Hard Skills
  • Utilize Medent EMR
  • Multiple scheduling platforms
  • Pre-testing and medical clearances
  • Prior authorizations
  • Insurance verification
  • Billing and invoicing
  • Medical supply management
Soft Skills
  • Multitasking
  • Attention to detail
  • Organization
  • Compassion
  • Patience
  • Computer savvy
Job Type

This is a Contract-to-Hire position with a duration of 6 Month(s).

Work Site

This is a fully on-site position in Sparta, New Jersey.

Work Environment

Work with around 7 people in the scheduling and prior authorization department. Some team members have 10+ years of tenure while others are new, creating a mixed dynamic. Candidates can work from home 2 days a week after 90 days of tenure, using their own equipment. Shift: Mon-Fri 8-4 or 9-5, with potential overtime during busy periods like year-end. Mainly assigned to one doctor. The team is based in Sparta, with 7 sites in the network: Sparta (main hub), Morristown, Randolph, Hackettstown (2), Newton, Cedar Knolls. This team is ONLY in Sparta.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

  • Hiring diverse talent
  • Maintaining an inclusive environment through persistent self-reflection
  • Building a culture of care, engagement, and recognition with clear outcomes
  • Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.



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