Procurement Specialist
1 month ago
Responsibilities:
• Conduct research and process contracts, including various agreements such as Cost Reimbursement (CR), Firm Fixed Price (FFP), and Time and Material/ Labor Hour (T& M/LH).
• Assist in the development of Requests for Proposals (RFP’s) and Requests for Quotes (RFQ’s), including the formulation of Statements of Work (SOW).
• Act as an intermediary to ensure the fulfillment of obligations by sub-contractors, overseeing the upkeep of the boilerplates for contract types.
• Handle reporting for contract administration, developing and executing sound contract administration solutions.
• Administer, receive, review, and verify the accuracy of pre-award surveys for sub-contractor/sub-recipient requesting to do business.
• Negotiate agreements with selected contractors, providing guidance and direction to internal and external customers regarding contract implementation.
• Complete pre-award Survey Training Outline Review and Findings Report for time and material/labor hours (OJT) and Cost Reimbursement contracts within designated timelines.
• Verify and process all sub-contractor invoices and payment processing in conjunction with program performance standards and applicable laws and regulations.
• Negotiate with suppliers and sub-contractors to formulate procurement contracts, working closely with the Contracts and Operations Manager.
• Evaluate and audit contract performance to determine the need for amendments or extensions, as well as compliance of contractual obligations.• Minimum of 3 years of experience as a Procurement Specialist or in a similar role
• Proven expertise in Buying Processes and Contract Compliance
• Demonstrated experience in Bid Proposal and Contract Negotiation
• Proficiency in Microsoft Excel is a must
• Experience with Government Grants and Grant Accounting
• Knowledge of Ad Hoc Reporting and Firm Fixed Price
• Strong analytical and strategic thinking skills
• Excellent communication and negotiation skills
• Ability to handle multiple tasks and meet deadlines
• Bachelor’s degree in Business Administration, Logistics, or relevant field is preferred
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