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Accounts Payable Specialist

2 months ago

Cooperstown, United States Robert Half Full time
Job DescriptionJob Description

We are in search of an Accounts Payable Specialist to join our clients team, in the healthcare industry, specifically within hospitals and social assistance. This role offers a short-term contract employment opportunity - about 3 months+. As an Accounts Payable Specialist, you will be tasked with maintaining accurate customer records, processing customer applications, and resolving customer inquiries.


Review and Verify Invoices: Carefully check invoices for accuracy, matching them with purchase orders and receiving reports to ensure all details are correct before processing.

Process Outstanding Invoices: Enter and process a backlog of invoices into the accounting system, ensuring timely and accurate recording of financial data.

Reconcile Vendor Statements: Compare vendor statements with company records to identify and resolve discrepancies, ensuring all outstanding invoices are accounted for and processed.

Manage Payment Deadlines: Prioritize overdue invoices to meet payment deadlines, avoiding late fees and maintaining good relationships with vendors.

Coordinate with Vendors and Internal Departments: Communicate with vendors and internal departments to resolve issues related to missing or incorrect invoices, and confirm details to facilitate prompt payment.

Prepare and Process Payments: Prepare checks, electronic payments, or other forms of payment as needed, ensuring all transactions are processed accurately and on time.

Update and Maintain AP Records: Keep meticulous records of all transactions, including invoices, payments, and correspondence, to ensure the accounts payable ledger is accurate and up-to-date.

Assist with Month-End Closing: Support the month-end closing process by ensuring all invoices and payments are recorded, reconciled, and reported accurately.

Support AP Automation Efforts: Help identify opportunities for process improvements and support the implementation of automation tools to streamline AP processing.

Adhere to Policies and Procedures: Follow company policies and accounting guidelines to maintain compliance with regulatory requirements and internal controls.

• Proficiency in Accounts Payable (AP) operations

• Familiarity with Annual Financial Reporting

• Strong attention to detail and accuracy in work

• Excellent organizational skills

• Ability to handle confidential information with discretion

• Proficient in Microsoft Office Suite, particularly Excel

• Strong written and verbal communication skills

• Ability to multitask and meet strict deadlines

• Ability to work effectively both independently and as part of a team.