Medical Admin

3 weeks ago

Houston, United States AppleOne Full time
Job DescriptionJob DescriptionJob Posting Title: Administrative Assistant I
Description:
• Serve as key point for scheduling and management of client medical examination programs.
• Occupational health related examinations
• Medical referrals
• Review medical files for completion.
• Enter relevant medical data into electronic health record system
• Ensure that records are reviewed and approved by FFD decision maker on a timely basis.
• Escalate complex issues to admin team lead
• Provide administration support to Americas Regional Medical Teams.
• Respond timely to questions and redirect inquiries on behalf of other team members as needed
• Collate monthly medical/ appointment statistics.
• Type letters, memos and reports for department related issues. Handling correspondence.
• Scheduling appointments, managing calendars, and updating patient records.
• Coordinating meetings, conferences, and other events.

Expectations
• Deliver personalized and high-level customer service support to our workforce.
• Always maintain medical confidentiality in line with corporate policy and local regulations,
• Maintain a comprehensive, secure, filing system for medical records for Client.
o Photocopy, scan and fax documents re medical examinations, results etc. to relevant databases such as electronic medical record.
o Managing new and archived paper medical records into EMR as requested.
• Type dictated/ hand-written/emailed letters regarding employees.
• Good communication and organization skills to liaise with external medical providers and patients regarding scheduling of appointments.
• Attention to detail and accuracy in data entry and record-keeping.
• Strong customer service skills and ability to handle sensitive information with confidentiality.
• Handling sensitive data in compliance with local data protection regulations, such as the GDPR.
• Proficient with Microsoft Office applications, Outlook, Excel, PowerPoint and office with ability to proofread, edit, and update as needed.
• Attend any relevant training courses and any other company mandated programs.
• Open and route or respond to mail in a timely manner as appropriate.
• Answer calls, email, or fax inquiries
• Generate expense reports (CTREX)
• Capabilities to grow and adapt as business needs evolve.
• Time management skills to prioritize tasks effectively
• Team oriented, able to work well and communicate with others effectively

EEO/AA Employer/Vet/Disabled.

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

#5546

Company DescriptionFounder and CEO, Janice Bryant Howroyd, is a North Carolina native who left her hometown in 1976 armed with $1500. Since then, she has dedicated her efforts to building an organization that is committed to keeping the humanity in Human Resources and Strategic, Inclusive Procurement.

Mrs. Howroyd’s commitment to excellence has grown ActOne Group to 33 countries, with over 17,000 clients and more than 2,800 employees. The largest woman-minority-owned workforce management company founded in the US, ActOne Group professionals bring expertise in delivering corporate HR initiatives to local and global markets.

Mrs. Howroyd was selected by former President Barack Obama to serve as a White House appointee and continues to serve under the current administration as an Ambassador of Energy. Mrs. Howroyd gives generously through funding and advocacy for STEM education, particularly for women and minorities.

Mrs. Howroyd leads her teams to build business success based on the ability to connect great companies with outstanding talent. Her passion for education, mentorship, and self-empowerment initiatives have earned her many professional and philanthropic recognitions. She is a sought–after speaker and media subject matter expert in her fields. Her book, The Art of Work: How to Make Work, Work for You, is available on Amazon.com.Company DescriptionFounder and CEO, Janice Bryant Howroyd, is a North Carolina native who left her hometown in 1976 armed with $1500. Since then, she has dedicated her efforts to building an organization that is committed to keeping the humanity in Human Resources and Strategic, Inclusive Procurement.\r
\r
Mrs. Howroyd’s commitment to excellence has grown ActOne Group to 33 countries, with over 17,000 clients and more than 2,800 employees. The largest woman-minority-owned workforce management company founded in the US, ActOne Group professionals bring expertise in delivering corporate HR initiatives to local and global markets.\r
\r
Mrs. Howroyd was selected by former President Barack Obama to serve as a White House appointee and continues to serve under the current administration as an Ambassador of Energy. Mrs. Howroyd gives generously through funding and advocacy for STEM education, particularly for women and minorities.\r
\r
Mrs. Howroyd leads her teams to build business success based on the ability to connect great companies with outstanding talent. Her passion for education, mentorship, and self-empowerment initiatives have earned her many professional and philanthropic recognitions. She is a sought–after speaker and media subject matter expert in her fields. Her book, The Art of Work: How to Make Work, Work for You, is available on Amazon.com.

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