Commercial Real Estate Legal Assistant

2 months ago

Tampa, United States LHH Recruitment Solutions Full time
Job DescriptionJob Description

 
Overview: We are seeking a highly organized Commercial Real Estate Legal Assistant to provide comprehensive support to attorneys handling real estate transactions. The ideal candidate will be detail-oriented, capable of managing multiple tasks, and experienced in handling legal documents, scheduling, and client relations in a fast-paced environment.
 
Key Responsibilities:

  • Perform various administrative duties, including drafting engagement letters, processing expense reports, coordinating with couriers, managing phone calls, and organizing travel arrangements.

  • Draft, review, revise, and proofread legal documents and correspondence related to real estate transactions, ensuring accuracy and compliance.

  • Create and format documents, edit, and track changes (redlining) using CompareRite or similar tools.

  • Assist with recording documents in public records and ensure all filings are completed accurately.

  • Manage attorneys' calendars, schedule meetings, and maintain up-to-date client contact information.

  • Handle conflict checks, and assist with opening and closing client matters.

  • Establish and maintain organized electronic and paper files.

  • Set up and maintain accurate billing requirements for clients, and ensure compliance with billing guidelines.

  • Input and edit attorneys' time entries, and review/edit pre-bills for final approval.

 
Qualifications:

  • Strong understanding of legal documents related to commercial real estate transactions, including conveyances, acquisitions, and real estate development.

  • Ability to manage a busy workload for multiple attorneys while working effectively in a team environment.

  • Attention to detail, with the ability to meet tight deadlines and adapt to shifting priorities.

  • Excellent written and verbal communication skills.

  • High degree of initiative, with the ability to prioritize and manage multiple tasks independently.

  • Proficiency in Microsoft Office 2016, particularly advanced Word functions and Outlook.

  • Experience with electronic document management systems, such as Filesite/iManage, is a plus.

  • Familiarity with online public record recording systems like Simplifile is beneficial.

  • Flexibility to work overtime when needed and a positive, can-do attitude.

 
Details:

  • Employment Type: Direct Hire

  • Compensation: $60,000 - $75,000 annually

  • Firm offers great benefits and work environment



Pay Details: $60,000.00 to $75,000.00 per year

Search managed by: Jordan VanBeek

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
  • The California Fair Chance Act
  • Los Angeles City Fair Chance Ordinance
  • Los Angeles County Fair Chance Ordinance for Employers
  • San Francisco Fair Chance Ordinance

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