Receptionist

5 days ago


Midland, United States Robert Half Full time
Job DescriptionJob DescriptionWe are offering a short term contract employment opportunity for a Receptionist based in Midland, Texas. As a Receptionist, you will be the first point of contact for our company, managing our front desk on a daily basis and offering administrative support across the organization. This role is well-suited for individuals who are comfortable with tasks such as handling phone calls and customer inquiries, managing office schedules, and ensuring accurate data entry.

Responsibilities:

• Manage the multi-line phone system, ensuring all calls are answered and redirected as necessary.
• Provide excellent customer service, addressing inquiries and providing information as needed.
• Handle data entry tasks with precision, ensuring all customer and company information is accurately recorded.
• Oversee email correspondence, ensuring all emails are responded to in a timely and detail oriented manner.
• Demonstrate strong interpersonal skills, establishing positive relationships with team members and clients.
• Utilize Microsoft Excel, Microsoft Outlook, and Microsoft Word to manage and organize data and communications.
• Organize files and documents, ensuring the office remains orderly and efficient.
• Schedule appointments and manage the office calendar, ensuring all meetings and events are accurately recorded.• Minimum of 1+ years of experience working in a similar role such as Receptionist
• Proficient in answering multi-line phone system, ensuring efficient communication within the organization
• Exceptional customer service skills, demonstrating a customer-first approach in all interactions
• Experience in data entry, with a focus on accuracy and attention to detail
• Ability to handle email correspondence professionally, ensuring prompt and accurate responses
• Strong interpersonal skills, with the ability to communicate effectively at all levels within the organization
• Proficiency in Microsoft Excel, Microsoft Outlook, and Microsoft Word is required
• Experience in organizing files, demonstrating a systematic approach to record keeping
• Ability to schedule appointments effectively, ensuring a smooth flow of operations within the organization
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