Accounting Specialist

3 weeks ago

Baytown, United States Robert Half Full time
Job DescriptionJob Description

We are offering a contract to hire employment opportunity for a BILINGUAL Accounting Specialist based in Baytown, Texas. This role is situated within the aggregates, asphalt, ready mixed concrete, and paving and construction services industry. As an Accounting Specialist, you will be instrumental in ensuring the accuracy and efficiency of our accounting functions, including processing and payment of all invoices, maintaining vendor relationships, and contributing to team goals.


Responsibilities:


• Analyze invoices and expense reports to accurately charge expenses to accounts and cost centers.

• Verify entries and reconcile processed work by comparing system reports to balances.

• Schedule and prepare payments to vendors, maintaining effective communication with them.

• Respond to inquiries from vendors and department managers in a timely manner.

• Collaborate proactively with other departments to obtain necessary approvals and documentation.

• Process incoming mail and prepare checks for mailing.

• Assist in preparing AP accrual and understanding best-practice accounts payable processes, policies, and procedures.

• Deliver results with accuracy in a fast-paced, high-volume environment.

• Adapt to changes and process-driven environments.

• Carry out additional assignments as directed by the supervisor, demonstrating regular and predictable attendance.


Skills:


• Proficiency in Accounting Software Systems, ADP - Financial Services, Ceridian, and Concur.

• Experience with ERP - Enterprise Resource Planning.

• Familiarity with Accounting Functions, Accounts Payable (AP), and Accounts Receivable (AR).

• Knowledge of Auditing and Billing Functions.

• Ability to interact with all levels of the organization and possess strong analytical and problem-solving skills.

• Excellent communication skills (both oral and written).

• Proficiency in MS Office with an emphasis in Excel and an attitude for learning new software.

• Ability to meet individual deadlines, as well as work collaboratively with a team to help them meet deadlines.

• Possession of a minimum of 2 years of experience in the field of accounting or a related area.
• Proficient in using Accounting Software Systems to manage financial data and transactions.
• Practical experience with ADP - Financial Services, performing tasks such as payroll, tax filing, and compliance management.
• Experience in using Ceridian for payroll management and human resources functions.
• Familiarity with Concur for managing expenses and invoices.
• Understanding of ERP - Enterprise Resource Planning to integrate and manage business processes.
• Ability to handle Accounting Functions such as maintaining financial records, processing transactions, and generating financial reports.
• Experience in managing Accounts Payable (AP) including invoice processing, reconciliations, and vendor communication.
• Proficiency in handling Accounts Receivable (AR) tasks such as invoicing, collections, and revenue recognition.
• Experience in conducting Auditing to ensure financial information accuracy and compliance with regulations.
• Experience in managing Billing Functions, including invoice creation, payment tracking, and resolution of billing issues.

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