Assistant Director of Pharmacy Services

Job DescriptionJob Description

About NYC Health + Hospitals

NYC Health + Hospitals/Bellevue is America’s oldest public hospital, established in 1736. Affiliated with the NYU School of Medicine, the 844-bed hospital is a major referral center for highly complex cases, with its 6,000 employees including highly skilled, interdisciplinary clinical staff. It sees more than 110,000 emergency room visits and 500,000 outpatient visits annually. Bellevue is an academic medical institution of international renown. We have served as an incubator for major innovations in public health, medical science, and medical education. Bellevue is a Level I Trauma Center delivering around-the-clock care in adult, pediatric, psychiatric and pediatric psychiatric emergencies as well as in the nationally-designated categories of cardiology, neurology, toxicology, and neonatology. In addition to providing comprehensive inpatient and outpatient state-of-the-art care Bellevue is a city-wide medical specialty referral source. Bellevue’s clinical centers of excellence include: Emergency Medicine and Trauma Care; Cardiovascular Services; Designated Regional Perinatal Center and Neonatal Intensive Care Unit (ICU); Comprehensive Children’s Psychiatric Emergency Program; and Cancer Services. 

At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.

Job Description

The Asst. Director of Procurement is responsible for supervising Procurement staff, Clinical Business Analyst and Stock Room Staff, coordinating workflow and services related to drug and equipment/supplies procurement processes. Activities include but are not limited to the following responsibilities: purchasing, inventory, distribution and record keeping for medications for the Pharmacy Department, initiating purchase orders for pharmaceuticals and supplies, receiving and distribution of supplies, processing purchase requisitions, authorizing payment for wholesaler invoices, maintaining adequate inventory levels, providing inventory action and communication relative to shortages, recalls, alternative product source and selection. Serves as a resource person for product and vendor information, and group purchasing contracting. Collaborates with hospital departments as necessary for medication ordering, inventory, distribution and record keeping. Must be experienced in Sentry Database, representing Pharmacy as a subject matter expert in Split Billing, expertise in 340B rules and regulations, maintaining compliance and represents Pharmacy during HRSA Audits. 

 

• Coordinates drug procurement operations and inventory management to ensure critical drug availability, accurate inventory value assessment, compliance with 340B, optimized inventory turns, and minimized drug expirations. 
• Ensures timely submission of Central Office required 340B/Sentry audits.
• Maintains computerized systems, split-billing software programs and technologies utilized in purchasing operations related to the 340B program.
• Lead representative for annual mock Audits
• Identifies and evaluates available and new technologies to assist in inventory management.
• Ensures that all records are maintained in accordance with regulation and policy.
• Generates purchasing and inventory reports as requested by departmental leadership.
• Maintains responsibility for borrow and loan systems from other hospitals.
• Coordinates and maintains timely flow of purchasing and receipts with Accounts Payable.
• Assists in managing vaccine supply including temperature monitoring.
• Maintains oversight of emergency supplies (influenza, bioterrorism, chempack etc.).
• Coordinates inventory to resolve/manage backorders, shortages or recalls and secures acceptable product alternatives when necessary. Evaluates and adjusts par levels in response to ongoing utilization, shortages, waste and critical needs.
• Continually reviews and analyzes operations recommending and implementing operational changes, new technologies, etc. that will increase the efficiency and level of service of the pharmacy in collaboration with Director of Pharmacy as well as Asst. Director of Clinical Services. 
• Participates in the recruitment, retention, performance enhancement and competency assessment of subordinate staff in collaboration with Stock Room Supervisor and Pharmacy management team members.
• Participates in the development of tools and standards to establish and improve competency levels of the support staff including orientation of new employees, in-service training, and competency assessments.
• Participates in continuous quality assessment and improvement activities and medication safety initiatives. 
• Participates in or leads various committees, task forces, and performance improvement teams as assigned.
• Supervise adherence to DSCSA requirements.
• Support inpatient controlled substance distribution systems
• Manage reverse distribution procedures and monitors returns to ensure adequate credit is issued. 
• Lead annual inventory counts in coordination with Internal Audit Department. 
• Working closely with Pharmacy Informatics team to manage new or alternative product intake and the barcode validation process for EHR and automation systems. 
• Lead influenza vaccine purchasing, distribution, and inventory maintenance.
• Work with clinical staff to determine alternatives to critical stock shortages and assist with determining and implementing therapeutic substitutions.
• Manage the drug recall system, ensuring all affected product is identified, quarantined and returned for manufacturer credit. 
• Serve as a liaison to wholesalers and vendors for issues related performance and fill rates 
• Write and/or review policies and procedures.
• Manage key aspects of pharmacy department routine regulatory monitoring programs (e.g.; refrigerator temperature monitoring programs, expiration date checking programs).
• Manage the invoice process between pharmacy and accounts payable to assure bills are accurate and paid.
• Oversight and supervision of pharmaceutical purchasing staff and Clinical Business Analyst as well as coordination of purchasing activities.
• Manage purchasing activities to ensure timely and efficient coordination with appropriate committees (P&T, Pharmacy Operations, etc.) to support prescribing and distribution processes.
• Manage outsourced pharmacy purchasing.
• Enforce GPO contract compliance. 
• Controlled Substances oversight: 
  • Responsible for oversight of controlled substances ordering, storage and distribution.
  • Work closely with Safety dept. on proper disposal of waste.
  • Ensure compliance with laws pertaining to the management of Controlled Substance.
  • Maintains knowledge of policies as well as State (NYS) and Federal laws and regulations related to Controlled Substance
  • Represents the department at audits and surveys on all matters related to Controlled Substance receipt and distribution.
  • Helps in preparation of reports to the DEA and BNE on all suspected diversion.
  • Ensure that biweekly cycle counts of all CSD’s in ADCs are completed.
  • Oversee all purchases, storage of Methadone and Suboxone for Methadone Clinic.
  • Represent Pharmacy at scheduled and unscheduled DEA visits.
  • Oversee record keeping of daily transactions of Controlled Substance distribution.
  • Ensure biannual Controlled Substance inventory including Methadone Clinic. 

 

Minimum Qualifications

. Valid license and current registration to practice as a Pharmacist issued by the New York State Department of Education (NYSED); and
2. Four (4) years of satisfactory full-time experience as a licensed practicing Pharmacist, of which at least two (2) years shall have been in an administrative, managerial or supervisory capacity in a Pharmacy in a hospital, health or medical facility.

Department Preferences

• Minimum of 3 years’ experience with 340B Purchasing with Split Billing Software
• Minimum of 3 years’ experience in Pharmaceutical Procurement

NYC Health and Hospitals offers a competitive benefits package that includes:

• Comprehensive Health Benefits for employees hired to work 20+ hrs. per week
• Retirement Savings and Pension Plans
• Loan Forgiveness Programs for eligible employees
• Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts
• College tuition discounts and professional development opportunities
• Multiple employee discounts programs

Company DescriptionCome join the largest public hospital system in the nation Every day, we work together to make an extraordinary difference in the health and well-being of each individual we serve without exception. Join our team and help us create a positive patient experience.

NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city’s five boroughs. Our large health system consists of ambulatory centers, acute care centers, post-acute care/long-term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers, without exception, to live the healthiest life possible.Company DescriptionCome join the largest public hospital system in the nation Every day, we work together to make an extraordinary difference in the health and well-being of each individual we serve without exception. Join our team and help us create a positive patient experience.\r
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NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city’s five boroughs. Our large health system consists of ambulatory centers, acute care centers, post-acute care/long-term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers, without exception, to live the healthiest life possible.

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