Contract Analyst
4 weeks ago
Title: Contract Analyst
Job Category: Finance
Primary Location: Los Angeles 90011 Administration
Reports to: Vice President of Operations
Seniority level: Analyst
Job type: Full Time
SUMMARY
The Contract Analyst works under the direction of the Vice President of Operations and will be responsible for reviewing and monitoring, collections and reporting on assigned government (Federal, State, County, City, etc.), private, and foundation grants and contracts. The Contract Analyst must work with the responsible department/program staff to ensure grant spending is appropriate according to the grant contract and be familiar with all laws and regulations including the Uniform Grants Guidance as well as for-profit and non-accounting principles such as restricted funds accounting. The Contract Analyst is gaining or attaining full proficiency in a specific area of discipline within the job and is responsible for the day-to-day input for the Grants billing Department and works as an Accounting Liaison throughout the role and strong communication with our parent organization to align contract deliverables of which various pass-through contracts are through.
ESSENTIAL DUTIES & RESPONSIBILITIES
1.Review and be familiar with assigned contracts - especially the financial section
2.Prepare reports for assigned departments' grant budgets and ensure they are updated in the accounting system and any other designated locations
3.Prepare grant budget actual report each month, monitor variances, and present information to program staff regularly
4.Prepare departments' grant billings by established deadlines and ensure that billing is accurate, timely, and adheres to contractual and regulatory requirements
5.Support supervisor by maintaining staff allocation data in collaboration with other finance staff and programs
6.Reconcile deferred revenue, grant receivable accounts, and support with collections to minimize old outstanding items
7.Prepare monthly financial analysis reports according to required timelines
8.Prepare budget modifications and new grant budget preparation as applicable
9.Support with grant audit and fiscal compliance as assigned by the funding portfolio
10.Keep abreast of laws and regulations that impact the assigned work
11.Adhere to department and organizational standards, policies and procedures
12.Be a team member of the finance department and support other departments' staff as needed
13.Uphold Mission Statement and 5 Year Strategic Plan
MINIMUM QUALIFICATIONS
1.Four-year college degree in accounting, business, or related field. In lieu of a degree, substantial applicable experience may be substituted.
2.3 - 5 years experience or education in accounting or related field
3.2 - 3 years experience hiring, training, and supervising finance staff
4.Self-starter with demonstrated ability to work on multiple projects simultaneously, and the ability to meet tight deadlines
5.Proficiency in the use of software applications, databases, spreadsheets, and word processing
6.Understanding of accounting processes, procedures, and internal controls
7.Strong research and analytical skills
8.Advanced proficiency in Microsoft Office Suite with the ability to create formulas in excel
PREFERRED QUALIFICATIONS
1.Advanced College courses in accounting or related field of studies
2.3 - 5 years experience in the Non-Profit Industry
WORK ENVIRONMENT
1.On occasion walk or drive to different local sites throughout the day
2.Regularly required to sit, stand, bend and occasionally lift or carry up to 25 pounds
3.May necessitate working in busy and loud environments
4.May be exposed to elements like cold, heat, dust, noise and odor
RESPONSIBILITIES COMMON TO ALL AGENCY EMPLOYEES
1.Maintain a safe work environment and confidentiality at all times
2.Be proactive, creative, and flexible in determining, evaluating, researching, and resolving issues
3.Organize and prioritize multiple activities to meet all external and internal deadlines
4.Maintain a professional demeanor that reflects positively on the agency
5.Demonstrate respect and courtesy toward others
6.Able to thrive in a work environment emphasizing teamwork and collaboration
7.Respond in a timely manner in all aspects of communication
8.Regular attendance in the office is required
9. Perform other duties as assigned
BENEFITS
·Dental, Vision, and Medical Benefits: Our client is in the top 10% for excellent employee benefits for-profit organizations. Our client also offers 75 % employee-paid
·401K with a matching 4% after 1 year of employment
·Flexible Spending Account (FSA)
·Short term & Long-term Disability, Accident, and Hospital Indemnity
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