Specialist II

5 days ago

Arlington, United States Arlington Independent School District Full time
Job DescriptionJob Description

ROLE AND PURPOSE:

The Accounts Payable Specialist II is responsible for assisting the Accounts Payable Manager and supporting Accounts Payable Specialists in ensuring the accurate and timely processing of invoices, payments, and financial records in compliance with local, state, and federal laws and regulations. This role requires excellent analytical, professional communication, and organizational skills.

 

QUALIFICATIONS:

Education/Certification:

  • High School Diploma required.

Experience:

  • Five years of Accounts Payable, Accounting, or Finance experience required
  • Detail-oriented, multi-tasker, professional attitude, reliable
  • Ability to work independently and accurately in a fast-paced environment
  • Strong problem-solving, research, and resolution, and data analysis skills
  • Working knowledge of W-9 and 1099- Misc preparation and submission
  • Vendor statement reconciliation experience
  • Proficient in Microsoft Excel and Word and 10 key by touch.
  • Excellent verbal and written customer service skills
  • Knowledge of General Ledger and standard Purchasing practices
  • Understanding of School District or non-profit business operations
  • Ability to work calmly under deadlines and high-pressure situations
  • Experience in training others on Accounts Payable processes

 

SPECIAL KNOWLEDGE/SKILLS:

  • Willing to within AP and support the team.
  • Strong understanding of accounts payable processes.
  • Proficiency in accounting software and ERP systems.
  • Excellent communication, leadership, and interpersonal skills.
  • Strong analytical and problem-solving abilities.
  • Attention to detail and a commitment to accuracy.

 

MAJOR RESPONSIBILITIES AND DUTIES:

I. ACCOUNTING, DATA ENTRY, & REPORTS:

  • Review and post-check requests, travel expenses, credit cards and employee mileage reimbursement for accuracy, completeness, and compliance with company policies.
  • Ensure invoices are properly coded, categorized, and allocated to the correct cost centers or accounts.
  • Generate, review, and work the Validation in Progress, Posted Invoice, Posted not Paid, Accounts Payable Daily Invoice Summary, and Invoice Tracker Summary reports, ensuring invoices are paid promptly and accurately.
  • Review and work the Accounts Payable email and distribute invoices to the Accounts Payable Specialist folder in a timely manner, ensuring all invoices are paid within 30 days.
  • Support Accounts Payable Specialist staff in daily workflow processing for invoices, purchase orders, receipts, credit cards, credit memos, utilities, and other sub-processes.
  • Support Accounts Payable Specialist in completing batch posting, validation resolution, and other issue
  • escalation and resolution.
  • Maintain exception and delinquent reports with escalation notifications to the Accounts Payable Manager.
  • Establish and maintain positive relationships with District staff, vendors, and suppliers.
  • Generate and process monthly reports detailing accounts payable status and activity of invoices.
  • Communicate and collaborate with Purchasing on the Open PO report to ensure purchase orders are processed and accurately closed.
  • Resolve staff and vendor inquiries, discrepancies, and payment issues promptly and professionally.
  • Assist the Accounts Payable Manager in preparing and/or updating daily reporting and logs.
  • Assist in preparing IRS Form 1099 for all appropriate vendors at year-end and sending it by the required deadlines.
  • Assist in both internal and external audits by providing requested documentation and explanations.
  • Provide training and development opportunities to the AP team to enhance their skills and knowledge.
  • Provide training and support to District Campuses and Departments.
  • Communicate and collaborate professionally with departmental team members, District staff, and vendors to resolve concerns and issues.
  • Prepare correspondence, forms, manuals, and reports following district standards and requirements.
  • Receive incoming calls and emails, answer questions, and direct calls and emails to the proper party within 3 business days.
  • Follow district safety protocols and emergency procedures.

 

II. OTHER DUTIES:

  • Perform other duties and/or assignments as requested by the manager.

 

III. SUPERVISORY RESPONSIBILITIES:

  • None.

 

IV. WORKING CONDITIONS:

MENTAL DEMANDS / PHYSICAL DEMANDS / ENVIRONMENTAL FACTORS:

  • Tools/Equipment Used: Standard office equipment, including computers and peripherals; standard instructional equipment.
  • Posture: Moderate standing; occasional kneeling, squatting, bending, and stooping
  • Motion: Moderate walking
  • Lifting: Regular light lifting and carrying (less than 15 pounds)
  • Environment: Work inside and outside (exposure to sun, heat, cold, and inclement weather); exposure to noise
  • Mental Demands: Work with frequent interruptions; maintain emotional control under stress with frequent interruptions.

  • Audio Visual Specialist II

    4 weeks ago

    Arlington, Virginia, United States Stand Together Full time

    Stand Together is a dynamic organization committed to driving positive social change and empowering individuals to overcome barriers. Our team values innovation, personal responsibility, and the power of bottom-up solutions. We are looking for an AV Specialist II to join our Studio and Events Production Team, responsible for ensuring the seamless operation...

  • Mental Health Specialist II, III or IV

    4 weeks ago

    Arlington, Virginia, United States Community Counseling Solutions Full time

    Job Title: Mental Health Specialist II, III or IVCommunity Counseling Solutions is seeking a qualified Mental Health Specialist II, III or IV to provide culturally competent and appropriate behavioral health treatment to people served by our organization.The ideal candidate will have a strong understanding of the recovery model and be able to effectively...

  • Technical Support Specialist II

    4 weeks ago

    Arlington, Virginia, United States ISHPI Information Technology Full time

    Job Summary:As a Service Desk Specialist II at ISHPI Information Technologies, Inc., you will be responsible for providing technical assistance and support to end-users for hardware, software, and systems through various communication channels. Your primary goal will be to resolve computer software and hardware problems, acting as a contact for users...

  • Audio Visual Specialist II

    2 weeks ago

    Arlington, United States Stand Together Full time

    Stand Together is a dynamic and mission-driven organization committed to driving positive social change and empowering individuals to overcome barriers. Join our team and be part of a collaborative community that values innovation, personal responsibility, and the power of bottom-up solutions. Together, we will create a society that fosters opportunity,...

  • Maintenance Specialist II

    4 weeks ago

    Arlington, TX, United States Texas Health Resources Full time

    Maintenance Specialist II Job DescriptionAt Texas Health Resources, we're seeking a skilled Maintenance Specialist II to provide routine and specialized building repair and maintenance support for our hospital, hospital equipment, and hospital properties.Key Responsibilities:Provide routine and specialized building repair and maintenance support for...

  • Mental Health Specialist II, III or IV

    4 weeks ago

    Arlington, Virginia, United States Community Counseling Solutions Full time

    Job Title:Mental Health Specialist II, III or IVJob Summary:Community Counseling Solutions is seeking a qualified Mental Health Specialist II, III or IV to provide culturally competent and appropriate behavioral health treatment to individuals served by our organization.Key Responsibilities:Provide clinical services to children, adults, and families,...

  • Audio Visual Specialist II

    2 weeks ago

    Arlington, United States Stand Together Full time

    Stand Together is a dynamic and mission-driven organization committed to driving positive social change and empowering individuals to overcome barriers. Join our team and be part of a collaborative community that values innovation, personal responsibility, and the power of bottom-up solutions. Together, we will create a society that fosters opportunity,...

  • Mental Health Specialist II, III or IV

    1 month ago

    Arlington, Oregon, United States Community Counseling Solutions Full time

    Job SummaryCommunity Counseling Solutions is seeking a skilled Mental Health Specialist II, III or IV to provide culturally competent and appropriate behavioral health treatment to individuals served by our organization. The ideal candidate will possess a strong understanding of the recovery model and be able to develop cooperative and respectful...

  • Training Specialist II

    4 weeks ago

    Arlington, Virginia, United States JCTM Full time

    Job DescriptionThe U.S. Department of State (DoS) relies on the expertise of skilled professionals to advance America's foreign policy through diplomacy, advocacy, and assistance. As a Training Specialist II at JCTM, you will play a critical role in supporting the DoS by implementing and training personnel on new technology, ensuring continuity and...

  • Mental Health Specialist II, III or IV

    4 weeks ago

    Arlington, Oregon, United States Community Counseling Solutions Full time

    Job SummaryCommunity Counseling Solutions is seeking a highly skilled Mental Health Specialist II, III or IV to provide culturally competent and appropriate behavioral health treatment to individuals served by our organization.Key ResponsibilitiesProvide clinical services to children, adults, and families, including screening, assessment, individual and...

  • Human Resources Support Specialist II

    1 month ago

    Mount Arlington, New Jersey, United States Dayforce Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Human Resources Support Specialist II to join our team at Dayforce. This role will provide administrative support to the Human Resources Department, ensuring the smooth operation of daily tasks and projects.Key ResponsibilitiesManage employee files and records, ensuring accurate and up-to-date...

  • Tier II IT Specialist

    4 weeks ago

    Arlington, Virginia, United States ACI Solutions Full time

    Job OverviewACI Solutions is seeking a skilled and dynamic Tier II IT Specialist to join our global IT team. Based in Singapore, this role involves providing comprehensive technical support and IT solutions across various international sites.Key Responsibilities:Provide Tier II support to diagnose, troubleshoot, and resolve complex hardware, software, and...

  • Senior IT Acquisition Specialist

    4 weeks ago

    Arlington, Virginia, United States Nakupuna Solutions Full time

    Job Title: Senior IT Acquisition SpecialistJob Summary: Nakupuna Solutions is seeking a highly qualified Senior IT Acquisition Specialist to provide professional acquisition support services for the Department of State. The ideal candidate will have significant experience working with complex and high-dollar projects/contracts, as well as a deep...

  • Case Manager Level II Specialist

    4 weeks ago

    Arlington, Virginia, United States Urban Strategies LLC Full time

    About the RoleThe Case Manager Level II Specialist will be responsible for managing an assigned caseload of post release services, collaborating with care providers, and assessing the prospective sponsor's ability to provide a safe living environment for the child.This role requires a strong understanding of trauma-informed care, child welfare practices, and...

  • Order Fulfillment Specialist

    4 weeks ago

    Arlington, Virginia, United States Radwell Full time

    Job Title: Order Fulfillment SpecialistJob Summary: We are seeking a highly organized and detail-oriented Order Fulfillment Specialist to join our team at Radwell. As an Order Fulfillment Specialist, you will be responsible for processing orders quickly and efficiently, ensuring that they are accurate and meet our high standards.Key Responsibilities:Process...

  • Contract Specialist I

    4 weeks ago

    Arlington, Virginia, United States Alluvionic Full time

    Job OpportunityWe are seeking a highly skilled Contract Specialist I to join our team at Alluvionic. As a Contract Specialist I, you will assist the U.S. Marshals Service's Office of Procurement with various government contracts. This role will involve liaising with Federal Employees, Contractors, and Divisions throughout the U.S. Marshals Service.Key...

  • Help Desk Support Specialist

    4 weeks ago

    Arlington, Virginia, United States Lawelawe Technology Services Full time

    Job Title: Help Desk Support SpecialistLawelawe Technology Services is seeking a skilled Help Desk Support Specialist to join our team. As a Help Desk Support Specialist, you will be responsible for providing technical support to our clients, troubleshooting and resolving technical issues, and ensuring that our clients receive the highest level of...

  • Cyber Security Specialist

    4 weeks ago

    Arlington, Virginia, United States JFL Consulting, LLC Full time

    Cyber Security SpecialistWe are seeking a highly skilled Cyber Security Specialist to join our team at JFL Consulting, LLC. As a Cyber Security Specialist, you will be responsible for conducting advanced cyber analysis and reporting, liaising between customers and technical SMEs, and providing technical insights and recommendations to the customer.Key...

  • Cyber Security Specialist

    4 weeks ago

    Arlington, Virginia, United States JFL Consulting Full time

    Cyber Security SpecialistAt JFL Consulting, we are seeking a highly skilled Cyber Security Specialist to join our team of experts in assessing and defending mission-critical data and networks. Key Responsibilities: Conduct advanced cyber analysis and reporting Liaise between customers, external stakeholders, assessment site POCs, and technical SMEs Provide...

  • Nurse Specialist

    4 weeks ago

    Arlington, Virginia, United States Virginia Hospital Center Full time

    Job Title: Nurse Specialist Job Specialty: Emergency Department Job Duration: 13 weeks Shift: Mid 3x12-Hour (15:00 - 03:00); Day 3x12-Hour (11:00 - 23:00) Guaranteed Hours: Information not provided Experience: 3 years of experience License: Active Compact License Certifications: BLS, ACLS, PALS, NIHSS, TNCC (preferred) Must-Have: - Active VA or Compact...