Front Desk Coordinator

Job DescriptionJob Description

We are seeking a Front Desk Coordinator for our organization in the non-profit sector located in Malvern, Pennsylvania. This role involves providing administrative support, managing customer service tasks, and assisting with various organizational duties. The position offers a short-term contract employment opportunity.

Responsibilities:

• Coordinate the front desk operations, ensuring smooth and efficient processes.

• Serve as the first point of contact for visitors, providing excellent customer service.

• Manage incoming calls, directing them to the appropriate staff members.

• Handle data entry tasks, ensuring accurate input of information into the system.

• Assist in scheduling inspections and managing related coordination tasks.

• Facilitate the efficient filing and organizing of documents.

• Learn and adapt to new systems for information input and extraction.

• Provide concierge services as necessary to support organizational operations.

• Utilize Microsoft Excel, Word, and Outlook to perform various tasks.

• Leverage strong interpersonal skills to interact with various stakeholders.

• Minimum of 1 year experience in a similar role or related field
• Proven expertise in Administrative Assistance
• Experience with Answering Multi-Line Phone System
• Demonstrated ability in Concierge Services
• Strong Customer Service skills
• Proficiency in Data Entry tasks
• Excellent Interpersonal Skills
• Knowledge of Microsoft Excel, Microsoft Outlook, and Microsoft Word
• Experience in Organizing Files
• Must have a passion for the non-profit sector
• Excellent written and verbal communication skills
• Ability to multitask and prioritize workload effectively
• Strong attention to detail and problem-solving skills
• Demonstrated ability to work independently and as part of a team
• High level of professionalism and ability to maintain confidentiality
• Flexibility to adapt to changing circumstances and manage unexpected situations
• Willingness to learn and develop new skills.

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