Administrative Assistant

2 weeks ago

Burnsville, United States Robert Half Full time
Job DescriptionJob Description

Robert Half is seeking an organized and proactive Administrative Assistant to join our client’s growing construction company in Burnsville, MN. In this role, you will provide essential support to the executive management team and contribute to the smooth operation of the office. The ideal candidate will have strong communication skills, attention to detail, and a professional demeanor to manage various administrative tasks. You will be responsible for facilitating internal communications, organizing meetings and events, assisting with billing and accounting functions, and supporting the sales and dispatch teams. This is an excellent opportunity for someone looking to make a meaningful impact in a fast-paced, growing organization. If you are a team player with the ability to manage multiple priorities, we encourage you to apply 


Responsibilities:

  • Lead all reception duties, including answering phones and greeting visitors.
  • Manage internal communication initiatives, ensuring alignment on project timelines and deliverables.
  • Organize and maintain files, records, and documentation, ensuring easy access and up-to-date information.
  • Oversee office supply inventory, ordering, and vendor management.
  • Support the executive management team by facilitating communication among internal team members, ensuring clear and efficient collaboration across all levels of the organization.
  • Draft, review, and manage correspondence, ensuring professional and concise communication.
  • Assist in the preparation of materials for meetings, client presentations, and other executive engagements.
  • Coordinate logistics for company events, meetings, off-site visits, and internal functions.
  • Support the billing department with accounting activities, such as processing invoices, bank deposits, and collecting payments.
  • Support the sales and dispatch team with necessary administrative tasks, customer call messages forwarding, and scale operations.
  • Assist with special projects, including research, data gathering, and coordinating cross-departmental efforts.

Qualifications:

  • bachelor’s degree in Business Administration, Communications, or a related field, or 2+ years of experience as an office administrator is preferred.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Prior experience in a construction environment is a plus.
  • Strong organizational skills with the ability to manage multiple priorities.
  • Excellent written and verbal communication skills.
  • High level of professionalism, integrity, and attention to detail.

Salary & Benefits:

  • Salary range for this position is $135-175K, no bonus
  • Full benefit package including, Medical, Dental, and Vision insurance, short term and long term disability plans, and company paid life insurance.
  • 401K with company match
  • 2 weeks of PTO + 8 paid holidays 

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