Billing Coordinator

3 weeks ago

Los Angeles, United States Robert Half Full time
Job DescriptionJob DescriptionWe are seeking a Billing Coordinator to join our team within the legal industry. The role is based in Los Angeles, California and is an integral part of our finance operations. As a Billing Coordinator, you will be primarily responsible for generating, editing, and preparing monthly pre-bills, invoices, and appeals for submission to clients. You'll also need to demonstrate expertise in electronic billing and handle complex billing arrangements.

Responsibilities:

• Collaborate with clients, attorneys, and staff to generate, distribute, edit, finalize, and submit legal bills through various methods.
• Conduct client billing and collection activities for assigned clients in a timely fashion.
• Keep track of unbilled fees for assigned partners and/or clients.
• Resolve any billing-related issues with both internal and external parties.
• Work closely with other members of the Finance team to address questions related to the firm's billing process.
• Prepare and maintain billing reports, reconciliations, schedules, and analyses.
• Apply retainer funds and process write-offs in accordance with Firm policy.
• Create new billing formats and handle special projects as requested, including complex billing and client-driven requests.
• Utilize legal billing software and other accounting software systems efficiently.
• Use Microsoft Excel and other tools for various financial functions.
• Demonstrate expertise in electronic billing and automated billing systems.• Possession of a minimum of 3 years of experience in a billing coordination role, preferably within the legal industry
• Proficiency in using accounting software systems for efficient management of financial data
• Experience with Aderant and ADP - Financial Services for legal billing purposes
• Familiarity with Costpoint, CRM, and About Time software for effective time and billing management
• Proficient knowledge of accounting functions, specifically in relation to accounts receivable (AR)
• Experience in auditing and handling billing functions in a legal setting
• Demonstrated ability to manage billing operations, including automated billing, using Billing Software for Attorneys
• Skilled in preparing and managing billing statements for legal services
• Experience with electronic billing and legal billing procedures
• Knowledge of billing software, including Prolaw - Time & Billing, for effective time and billing management
• Proficiency in Microsoft Excel, including the use of Excel Formulas, for efficient data management and analysis
• Strong organizational skills and attention to detail for accurate billing coordination
• Excellent communication skills to effectively liaise with clients and internal teams regarding billing matters
• Familiarity with legal standards and regulations related to billing procedures in the legal industry.

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