Construction Administrative Assistant

2 months ago


New York, United States Rainbow Stores Full time
Job DescriptionJob Description

Rainbow USA Inc, is a specialty retailer based in Brooklyn, New York with locations throughout the US and Caribbean. We are currently looking for Construction Administrative Assistant for our corporate office in the Construction Department.


Primary Responsibilities:


Process all mail and provide to correct parties within the department.

Process all invoicing to ensure correct paperwork and all department requirements are met prior to submitting for processing.

Work with respective parties to resolve problem invoices for required paperwork.

Process Charge back entries for the department.

Support Facilities on new and existing work orders, follow up to ensure completion and closeout of work.

Support Facilities regarding resolution to issues that are third party responsibilities including Landlords.

Occasionally type Scopes of Work as dictated by the Project Managers.

Occasionally obtain C of O’s.

Create Project folders for the Project Managers.

Update multiple department logs as required.

Filing for the department.

Other duties as assigned.

 

Job Requirements:

Highly organized and flexible.
Excellent computer skills including MS-Excel, Word and Lotus notes.
Ability to adapt to changing demands and priorities.
Excellent oral and written communication skills.
Minimum: 5 years experience.
 

 

 

Company DescriptionOur company offers competitive pay with opportunity for benefits and growth with our company.Company DescriptionOur company offers competitive pay with opportunity for benefits and growth with our company.

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