Facilities Coordinator

1 month ago

Saint Paul, United States Robert Half Full time
Job DescriptionJob DescriptionWe are in search of a Facilities Coordinator to join our team located in Toms River, New Jersey. This role centers around Facilities Management, with a focus on maintaining a smooth and efficient working environment. As a Facilities Coordinator, you will be expected to handle a variety of tasks, from managing office supplies to coordinating with building management and janitorial staff. This position offers a long-term contract employment opportunity.

Responsibilities:
• Overseeing and managing the upkeep of office supplies, including checking the status of coffee machines
• Conducting regular inspections of the office space to ensure it's well-maintained and functioning as per the outlined standards
• Accurately processing work orders and purchase orders
• Responding promptly and efficiently to all incoming items that need attention
• Coordinating effectively with building management and janitorial staff as required
• Ensuring a high level of customer service by addressing inquiries or complaints from clients or co-workers
• Maintaining accurate records, including work orders, proposals, and department files
• Collaborating with vendors, including training them on work order and billing procedures
• Processing invoices and ensuring correct cost center coding
• Ensuring timely and quality service delivery to clients, following up to ensure customer satisfaction
• Utilizing Microsoft Office and other PC systems for work order system, email, and training
• Assisting with process and procedure training as needed• Demonstrated experience in Facilities Management
• Proficiency in using Microsoft Office Suites
• Ability to perform Ad Hoc Financial tasks
• Experience in handling Invoice Review and Billing processes
• Strong background in Customer Service for ensuring Customer Satisfaction
• Capacity to deal with Complaints and Resolve Issues in accordance with Company Policy
• Excellent knowledge of Principles related to Facilities Management
• Experience working with Vendors and managing Paperwork
• Proficiency in Check Processing and coding
• Good understanding of PC OS
• Ability to create and manage Work Orders
• Strong Analytical Skills
• Excellent Training skills, capable of instructing others on Procedures and use of Machinery
• Commitment to delivering Quality Service
• Familiarity with the tool 'About Time' would be advantageous

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