Accounts Payable Specialist
3 weeks ago
Responsibilities:
• Review and process vendor invoices, ensuring proper documentation and approval before payment
• Reconcile vendor statements, investigate and correct any discrepancies
• Assist in tracking and maintaining documents related to fixed assets and inventory items
• File, maintain, and distribute accounting documents, records, and reports
• Respond to vendor and employee inquiries regarding invoices, purchase documents, requisitions, or payments in a timely manner
• Investigate and resolve problems associated with vendor invoices and purchasing documents
• Match paid invoices to payment documents and distribute checks accordingly
• Obtain necessary forms for new vendors or for updating existing vendor information
• Sort and process incoming mail, ensuring all necessary paperwork is included
• Assist with external auditors as needed
• Communicate effectively with vendors and employees, maintaining professionalism and courtesy
• Ensure all activities are conducted within established policies
• Perform assigned duties and tasks according to established practices, procedures, techniques, and standards in a safe and efficient manner with minimal supervision
• Maintain strict confidentiality of all financial information.• Proficient in Account Coding and Accrual Accounting
• Capable of handling Accounting Functions and Accounts Payable (AP)
• Experience with Accounting Software Systems such as ADP - Financial Services and ERP - Enterprise Resource Planning
• Familiarity with Concur and Automated Clearing House (ACH) operations
• Strong Auditing skills
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