Mailroom Coordinator

Job DescriptionJob Description

Duration: 1 month contract / 40hr per week

 

Responsibilities:

 

Shipment and Receiving:

• Receive all inbound shipments (small parcel and freight) and distribute to appropriate parties.
• Prepare and fulfill all outbound shipment requests (small parcel and freight).
• Unwrap, photograph, and handle samples for time-sensitive development and sales projects.
• Facilitate communication between factories/suppliers and internal teams for product review and dispatch.
• Work with local warehouse staff to acquire or store samples as requested.
• Retrieve USPS mail from lobby mailbox and deliver to front desk.
• Coordinate with sales/marketing on trade show logistical needs.
• Data entry into shipping systems.

 

Shipping Supplies Management:

• Maintain stocked inventory of shipping supplies in the sample room.
• Managing sample room, maintaining organization of supplies.

 

 

General Admin:

• Maintain sample room in clean and working order.
• Assist with special projects as needed.

• Miscellaneous office tasks.

 

Proficiencies:

• Excellent written and oral communication skills; ability to communicate effectively and project a professional image when giving and taking information in writing, in person and over the phone.
• Solid word processing and spreadsheet skills with knowledge of Microsoft Word and Excel.
• Ability to respond effectively to sensitive inquiries or complaints.
• Make process improvement recommendations and implement changes.
• Customer service centric.
• Ability to take initiative and prioritize tasks; good time-management, organizational, problem-prevention and problem-solving skills.

• Ability to work accurately with close attention to detail.
• Ability to maintain confidentiality of sensitive information.
• Willingness to adapt to changing business needs and deadlines.
• Ability to study and apply new information.
• Possess a work ethic that includes neatness and punctuality.
• Self-motivated with independent judgment to manage daily workload.

 

Education and Experience:

• Two to five years Shipping/Receiving experience.
• AA or bachelor’s degree preferred; not required.

 

 

Company Description• Come get Swoon’d
\t• Swoon handles the staffing need of over 80 Fortune 500 clients.
\t• We have won Best and Brightest Companies to Work for in the Nation Award 6 years in a row.
\t• Swoon was also awarded the Inc. 5000 Fastest Growing Private Companies in the US from 2016 – 2020.Company Description• Come get Swoon’d\r
\t• Swoon handles the staffing need of over 80 Fortune 500 clients.\r
\t• We have won Best and Brightest Companies to Work for in the Nation Award 6 years in a row.\r
\t• Swoon was also awarded the Inc. 5000 Fastest Growing Private Companies in the US from 2016 – 2020.

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