Receptionist

6 days ago


La Cañada Flintridge, United States Robert Half Full time
Job DescriptionJob Description

We are hiring for a Receptionist in La Canada Flintridge, California. This role is situated in the education industry, where you will be the main point of contact, ensuring a detail oriented and friendly atmosphere for all stakeholders. Your task will involve managing communications, coordinating administrative tasks, and maintaining a positive school environment.


Responsibilities:


• Ensure a warm and detail oriented greeting for visitors, students, and parents, managing inquiries efficiently.

• Oversee the reception area, maintaining its organization and welcoming aura.

• Handle phone calls, emails, and face-to-face queries, directing them promptly to the relevant departments.

• Accurately communicate messages to the appropriate staff members.

• Update and maintain student records, attendance logs, and visitor registers.

• Assist with the dissemination of school correspondence, including newsletters, emails, and notices.

• Manage the school's calendar, scheduling appointments, events, and parent-teacher conferences.

• Perform basic clerical duties such as filing, photocopying, and mail distribution.

• Ensure visitors comply with check-in procedures and the school's safety protocols, providing information and directions when necessary.

• Support faculty and staff with administrative requests, including supply orders and reception area replenishment.

• Minimum of 1 year of experience in a receptionist role or similar
• Proficiency in answering a multi-line phone system
• Exceptional customer service skills
• Experience in data entry
• Ability to manage email correspondence effectively
• Strong interpersonal skills
• Proficiency in Microsoft Excel, Microsoft Outlook, and Microsoft Word
• Experience in organizing files and maintaining a clean workspace
• Ability to schedule appointments and manage calendars efficiently
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