Executive Assistant

1 day ago

Farmingdale, United States DXP Enterprises Full time
Job DescriptionJob Description

Do you want to grow with us? At DXP we are passionate about what we do and driven to be the best solution for our industrial customers. Since 1908 DXP has been dedicated to the highest quality of customer service through our expertise of the products we distribute and the technical services we perform with a sense of individual pride and company spirit. Throughout your career with DXP, we will encourage and empower you to take an active role in identifying and driving your development, so you feel total confidence in your ability to achieve ongoing success. We aspire to be the best solution for the Industrial customers' needs for MROP products and services through our Innovative Pumping Solutions, Metal Working, Supply Chain Services and Service Centers.

Check out our many videos to learn more http://www.dxpe.com/about-us/careers/

The Executive Assistant will perform a broad range of administrative functions to keep projects on track, prioritize, and support the VP of Operations and respective management team. This role requires a proactive individual who can manage multiple tasks simultaneously and excel in a fast-paced environment while maintaining strict confidentiality. This role requires independent judgment and the ability to escalate serious or unique situations to higher management when necessary. The ideal candidate will possess strong organizational and time management skills and a proven track record of providing exceptional administrative support in an executive setting. 

Responsibilities of the Executive Assistant include, but are not limited to:

  • Calendar Management & Communication: Provide high-level administrative support to the VP of Operations, including managing calendars, scheduling meetings, coordinating travel arrangements, handling email correspondence, filing, and setting day-to-day direction to support business objectives
  • Project Coordination: Provide administrative support for project implementations, integrations, and updates related to cloud applications, CRM systems, and other technology initiatives. Act as a liaison between the VP of Operations and internal and external vendors, customers, and contractors
  • Business Process Enhancement & Optimization: Contribute to creating, maintaining, and implementing Standard Operating Procedures (SOPs) and scripts for various operational tasks
  • Maintain recordkeeping, confidential, and sensitive data
  • Reporting & Data Analysis: Gather, compile, and analyze data for reports on key operational metrics related to inventory, sales, logistics, and customer interactions using Salesforce or NetSuite for data management and reporting
  • Management of expense processing through Coupa, reimbursement, personal amounts owing, and account reconciliations
  • Inventory Management: Assist with inventory tracking, reconciliation, and reporting to optimize stock and ensure accurate data
  • Logistics & Fulfillment: Support logistics operations, including order processing, shipment tracking, and communication with the vendors, customers, and logistics carrier company
  • E-commerce & Sales Operations: Provide administrative support for e-commerce platforms, including order processing, customer service inquiries, and sales data analysis
  • Performs other related administration duties (Conference Room scheduling, filing, photocopying, and faxing)

Qualifications of the Executive Assistant include, but are not limited to:

  • Proven experience as an executive assistant or in a similar role supporting C-level executives
  • Exceptional organizational and time-management skills
  • Strong attention to detail and a high degree of accuracy
  • Excellent written and verbal communication skills
  • Ability to work independently and as part of a team
  • Ability to juggle multiple tasks and projects simultaneously in a fast-paced environment
  • Adaptability and willingness to learn new technologies and systems
  • Discretion and confidentiality in handling sensitive information
  • Proficient in Microsoft Excel and Google Workspace (Gmail, GDrive, Docs & Sheets, etc.)

Bonus Points:

  • Experience with Salesforce, NetSuite, or other cloud-based platforms
  • Proficient in Adobe Creative Cloud (Adobe DC Pro, Photoshop & Illustrator)
  • Advanced skills in Microsoft Excel, including data analysis, pivot tables, and complex formulas.

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Additional Information:      

  • Physical Demand: Prolonged periods sitting at a desk and working on a computer; Ability to lift up to 15 pounds
  • Working Conditions: Corporate Office environment
  • Shift Time/Overtime: Monday - Friday, 8:30am - 5:00pm. Flexibility to complete projects and work occasional overtime
  • Education: Bachelor's Degree preferred

We invite you to apply if you are a professional who excels in a dynamic setting and is dedicated to maintaining high standards of integrity and excellence.

DXP is always looking for individuals who want to join a team of employees who have the desire to achieve remarkable accomplishments together. The culture of the organization is supportive and goal oriented with high expectations, yet it is an environment where the team spirit inspires everyone to do their best. All DXP employees play a vital part in the organization and are treated with respect. By applying to DXP, you will have the opportunity to speak with some of the most respected professionals in the industry.
 

DXP offers a comprehensive benefits package including: Medical, Dental, Vision, Flexible Spending, 401(k), paid holidays, Life and Disability Insurance, and additional supplemental products. EOE/M/F/D/V

Company DescriptionFounded as Southern Engine and Pump Company in 1908, DXP was re-chartered in 1979 as Sepco Industries and renamed DXP Enterprises, Inc. in 1996. Over the years, we have strengthened our ability to support our customers by acquiring a diverse group of companies with a powerful corporate focus on product expertise, technical services and Industrial MRO supply chain management.

Today, DXP is a publicly traded professional distribution management company that provides products and services to a variety of industries through its Innovative Pumping Solutions (IPS), Supply Chain Services and MROP Products and Services.

DXP continues to stay on the leading edge of technology, training and products while attracting and retaining the best employees. Our corporate strategy is simply to be the best solution for the industrial customer.Company DescriptionFounded as Southern Engine and Pump Company in 1908, DXP was re-chartered in 1979 as Sepco Industries and renamed DXP Enterprises, Inc. in 1996. Over the years, we have strengthened our ability to support our customers by acquiring a diverse group of companies with a powerful corporate focus on product expertise, technical services and Industrial MRO supply chain management.\r
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Today, DXP is a publicly traded professional distribution management company that provides products and services to a variety of industries through its Innovative Pumping Solutions (IPS), Supply Chain Services and MROP Products and Services.\r
\r
DXP continues to stay on the leading edge of technology, training and products while attracting and retaining the best employees. Our corporate strategy is simply to be the best solution for the industrial customer.

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