Receptionist

3 days ago

Davenport, United States Robert Half Full time
Job DescriptionJob Description

We are offering a contract employment opportunity for a Receptionist. This role primarily involves managing front desk operations and providing administrative support, ensuring smooth daily operations within the industry.


Responsibilities:

• Serve as the initial point of interaction for clients, vendors, and visitors, providing a positive and welcoming experience

• Efficiently manage incoming and outgoing communication, including phone calls, mail, packages, and deliveries

• Maintain an organized reception area and manage office records, logs, and directories

• Provide support in scheduling and confirming appointments and meetings

• Assist with clerical tasks such as document preparation, data entry, and organizing files

• Act as a conduit between clients, project managers, and team members, providing accurate information about the company's services

• Coordinate with vendors and service providers as necessary

• Monitor office supplies to ensure the front desk and office areas are fully equipped

• Support other departments with ad hoc tasks and special projects.

• Minimum of 1 year experience working as a Receptionist or in a similar role
• Proficiency in using Microsoft Excel, Microsoft Outlook, and Microsoft Word
• Ability to effectively answer a multi-line phone system
• Strong customer service skills with a focus on satisfying the needs of clients and colleagues
• Proven experience in data entry with a high level of accuracy
• Excellent written communication skills to handle email correspondence
• Strong interpersonal skills to interact with people at all levels of the organization
• Ability to organize files systematically for easy access and retrieval
• Experience in scheduling appointments, coordinating meetings, and managing calendars.

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