Executive Assistant

1 month ago


Salinas, United States Robert Half Full time
Job DescriptionJob DescriptionWe are offering a short-term contract employment opportunity for an Executive Assistant in Salinas, California. This role is fundamental in the education industry, where your primary function will be to support the Deputy Superintendent. You will be working in a fast-paced environment where you will handle sensitive and confidential information.

Responsibilities:

• Effective management of daily schedule and correspondence, ensuring timely responses to various inquiries.
• Coordinate and facilitate meetings using tools such as Google Suite and Cisco Webex Meetings.
• Maintenance of accurate and up-to-date records using CRM and ADP - Financial Services.
• Assist in the preparation of charts and graphs in Excel, showcasing your strong knowledge in this software.
• Handle customer inquiries and resolve any issues in a professional manner.
• Ensure the smooth running of operations by managing calendars and setting up conference calls.
• Utilize your skills in 'About Time' and 'Kronos Timekeeping System' for efficient time management.
• Demonstrate strong communication skills in handling emails and other forms of correspondence.
• Promote efficient travel and expense management using Concur.
• Perform other tasks as assigned, demonstrating flexibility and adaptability.• Minimum of 3 years of experience as an Executive Assistant or similar role
• Proficient in using ADP - Financial Services
• Experience with video conferencing applications, specifically Cisco Webex Meetings
• Familiarity with Concur for travel and expense management
• Proficiency in CRM software for customer relationship management
• Knowledge of Kronos Timekeeping System for effective time management
• Experience with About Time for project and resource management
• Proven ability to manage calendars effectively, including scheduling and prioritizing appointments
• Excellent communication skills, both written and verbal
• Experience in managing conference calls effectively
• Ability to handle correspondence professionally and confidentially
• Proficient in Google Suite, including Docs, Sheets, Slides, and Calendar.

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