Office Manager

3 weeks ago

Margate, United States Robert Half Full time
Job DescriptionJob DescriptionWe are seeking an Office Manager to join our team in the government sector. The role is based in MARGATE, Florida, and offers a contract to permanent employment opportunity. As an Office Manager, you will be tasked with overseeing a broad range of office support functions, providing supervision and coordination, and handling sensitive and confidential information.

Responsibilities:

• Supervise and coordinate clerical support staff, including their training and scheduling.
• Act as an administrative assistant, taking on administrative details for senior officials.
• Generate various materials such as correspondence, agendas, meeting minutes, work orders, reports, claim forms.
• Ensure the preparation and maintenance of various records and reports, and process documents according to established procedures.
• Edit materials for correct grammar, punctuation, and spelling.
• Transmit administrative directives and department/City policies to personnel throughout the department.
• Compile and distribute daily/weekly/monthly/annual reports, public service announcements, and other relevant materials.
• Manage the department calendar, arranging scheduling for meetings, interviews, travel, and department functions.
• Perform essential record keeping duties and manage the department's record keeping and filing system.
• Implement and manage city and departmental hardcopy/electronic records management policies and procedures.
• Receive various reports, plans, and applications, ensuring necessary copies of pertinent documents are made.
• Process various forms required by the department.

The role requires skills in Accounting Software Systems, ADP - Financial Services, Concur, CRM, Dentrix Dental Software, About Time, Accounting Functions, Accounts Payable (AP), Accounts Receivable (AR), and Answering Inbound Calls.• Minimum of two years experience working as an Office Manager, preferably within a Government setting.
• Proficiency in Accounting Software Systems is a must.
• Experience with ADP - Financial Services is highly desirable.
• Familiarity with Concur software is beneficial.
• Knowledge of CRM systems is required.
• Experience with Dentrix Dental Software is a plus.
• Previous exposure to About Time software is advantageous.
• Must possess a strong understanding of Accounting Functions.
• Experience in handling Accounts Payable (AP) and Accounts Receivable (AR) is crucial.
• Ability to manage and effectively answer inbound calls is required.

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