Bilingual Legal Secretary

1 week ago

Manchester, United States Robert Half Full time
Job DescriptionJob DescriptionWe are in the search for a Bilingual Legal Secretary to join our team in Manchester, New Hampshire. In this role, you will manage front desk operations, provide phone coverage, schedule appointments, and use your bilingual skills in English and Spanish. This role provides a long-term contract employment opportunity in the legal industry.

Responsibilities:

• Manage front desk operations to ensure smooth office functioning.
• Provide comprehensive phone coverage, including answering calls, taking messages, and forwarding calls as necessary.
• Schedule appointments, meetings, and conferences as required.
• Use bilingual skills in Spanish and English to communicate effectively with diverse clients.
• Translate documents, conversations, and meetings from English to Spanish and vice versa.
• Handle client relations, ensuring high levels of customer satisfaction.
• Perform basic billing functions as needed.
• Manage office calendar, including scheduling, rescheduling, and cancelling appointments.
• No legal experience necessary; emphasis on customer service skills.• Proficiency in Spanish language, both written and spoken, is mandatory for this role as it involves Spanish translation.
• Extensive experience in billing functions is required.
• Strong skills in calendar management are needed for scheduling and coordinating appointments and meetings.
• Proven track record in managing client relations effectively.
• Legal secretarial experience in a bilingual environment would be an advantage.
• Excellent organizational skills and attention to detail.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook.
• Strong written and verbal communication skills.
• Ability to work in a team environment and independently when necessary.
• Ability to multitask and prioritize tasks effectively.
• Familiarity with legal terminology, procedures, and documents.
• Experience in a law firm or legal department would be beneficial.
• Ability to work under pressure and meet tight deadlines.
• High school diploma or equivalent is required; a higher degree or certification in a related field is preferred.

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