Accounts Payable Clerk
3 weeks ago
One of our clients in the Honolulu area is searching for an accounts payable specialist to assist in the accounting department. This client offers free parking, a flexible work schedule, and a stable collaborative accounting department.
If you are interested this role, please contact Melissa Tree at 808.452.0254 All inquires are confidential.
Responsibilities:
• Accurately receive and process invoices and internal check requests
• Maintain open files for purchase orders and packing/receiving slips to match with invoices
• Verify invoices with the purchase order for the quantity, unit cost, and approved amount
• Enter invoices and subcontractor invoices into the accounting system after matching them with the purchase order and packing/receiving slips
• Process credit memos on a timely basis and maintain a batch control to verify posting
• Schedule invoices for payment on a weekly basis and print approved checks for signature
• Maintain accurate customer credit records and set up new vendor information in the accounting system
• Reconcile vendor statements monthly and provide invoices for time and material billings
• Handle phone calls from vendors and other departments regarding payment status of invoices
• Perform all filing duties, including check copies, cancelled checks, invoices, and subcontract documents
• Utilize various software including Microsoft Excel, Oracle, QuickBooks, and SAP for data entry and account reconciliation.
• Proficiency in Microsoft Excel, QuickBooks, Oracle, and SAP• Demonstrated experience in Accounts Payable (AP)
• Understanding of account reconciliation processes
• Experience in coding invoices
• Proficient in data entry tasks
• Familiarity with check runs
• Proven ability to process invoices effectively
• Knowledge of the construction/contractor industry
• Excellent organizational and multitasking abilities
• Strong attention to detail and problem-solving skills
• Excellent communication skills, both written and verbal
• Ability to work under pressure and meet deadlines
• Strong interpersonal skills with the ability to work effectively in a team environment
• High level of integrity and dependability.
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