Administrative Assistant

2 weeks ago


Hyannis, United States Robert Half Full time
Job DescriptionJob DescriptionWe are offering a contract for a permanent position as an Administrative Assistant in the non-profit industry, based in Hyannis, Massachusetts. As an Administrative Assistant, you will be instrumental in supporting property management functions at a bustling apartment development, ensuring smooth operations and excellent customer service.

Responsibilities:
• Facilitate effective communication with current and potential residents, both over the phone and in person.
• Handle applications from prospective residents with attention to detail and efficiency.
• Provide support in navigating the property for residents, enhancing their overall experience.
• Generate work orders as required, ensuring timely attention to all property management tasks.
• Maintain an organized office environment, contributing to the overall efficiency of operations.
• Execute administrative tasks such as answering phones, taking messages, filing, and making copies.
• Compile files for new applicants, ensuring all necessary information is accurately recorded.
• Interact with residents, building strong relationships and providing excellent service.• Proven experience in Administrative Assistance is required for this role.
• Proficiency in Microsoft Outlook is essential.
• Knowledge of the non-profit sector is highly desirable.
• Strong organizational skills and ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• High level of attention to detail.
• Strong problem-solving skills and the ability to think creatively.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Experience in managing and maintaining databases.
• Willingness to learn and adapt to new technologies and systems.
• Ability to manage multiple tasks and projects simultaneously.
• Strong interpersonal skills and the ability to build relationships with stakeholders.
• Ability to work under pressure and meet tight deadlines.
• A positive attitude and the ability to work effectively with different personalities.
• Flexibility to work outside normal working hours if necessary.

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