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Medical Records Imaging Specialist

2 months ago

Daytona Beach, Florida, United States Hired by Matrix Full time


Overview:
Are you looking to advance your career in the healthcare sector? Our client is seeking a skilled Document Imaging Chart Recovery Specialist.

Key Responsibilities:
  • Manage the retrieval of discharged medical records from various departments within the facility.
  • Handle the collection and transformation of patient paper medical records into Electronic Medical Records (EMR) promptly for healthcare professionals' access.
  • Utilize technical expertise to evaluate the completeness of medical records in compliance with federal, state, and regulatory standards.
  • Gather discharged medical records from all nursing units and outpatient areas on-site.
  • Document received records on discharge logs and prepare them for transport to the Centralized Document Imaging office as per facility guidelines.
  • Process and route loose reports or transferred charts efficiently.
  • Conduct concurrent scanning in nursing units and during discharges following facility protocols.
  • Ensure availability of necessary supplies for scanning and validation tasks.
  • Oversee the timely processing of loose report batches.
  • Maintain Document Imaging equipment and supplies, alerting leadership when stock is low.
  • Complete all required documentation for chart tracking accurately.
  • Verify that all pages include appropriate patient identification and barcodes.
  • Cross-check paper records against electronic documents to ensure image quality and identify missing documents.
  • Identify and rectify image/document discrepancies as necessary.
  • Correctly categorize paper documents for scanning into the appropriate medical records location.
  • Monitor the Cer-Batch Index application to confirm that charts have been properly processed for end-user access.
  • Follow up on any missing charts not received from units.
  • Inform relevant facility leadership and Document Imaging Supervisors of any issues.
  • Maintain records in temporary storage until the scheduled destruction date, noting record type and discharge date.
  • Keep track of destruction dates for the West Florida region in line with state and corporate policies.
  • Adhere to established schedules and expectations for task completion.
  • Maintain productivity and quality standards as per current benchmarks.
  • Perform additional duties as assigned.
Qualifications:
  • Healthcare experience is essential.
  • Familiarity with health records is advantageous.
  • Must be able to work at a walking workstation and stand/walk for extended periods.
  • Education and Experience Required:
    • High school diploma or equivalent.
    • Prior Document Imaging experience in an acute care hospital or similar environment is required if lacking experience with an Electronic Medical Record.
  • Education and Experience Preferred:
    • Vocational, technical, or undergraduate education.
    • Previous experience in document imaging and clerical roles.
  • Knowledge and Skills Required:
    • Intermediate to advanced computer proficiency, including Microsoft Office applications.
    • Ability to troubleshoot and analyze technical information effectively.
    • Strong organizational, interpersonal, communication, and multitasking abilities.
    • Understanding of security and confidentiality regulations related to protected health information.
    • Effective communication skills.
  • Knowledge and Skills Preferred:
    • Familiarity with medical terminology.
  • Shift: Tuesday-Saturday 8:00 AM - 4:30 PM.
  • 36 hours per week.
Position Type: Contract to Hire

About Us:
Since 1986, Hired by Matrix, Inc. has been dedicated to enhancing our candidates' careers with exceptional job opportunities that foster professional growth. We offer competitive salaries, benefits after 60 days, and a 401k option with a company match after one year. Hired by Matrix is an Equal Opportunity Employer and is proud to be certified as both a Woman-Owned Business Enterprise and a Woman-Owned Small Business.

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