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Executive Coordinator

3 weeks ago

Madison, Wisconsin, United States TMZ Events Full time
Job Title: Personal Assistant

About TMZ Events
TMZ Events is a dynamic and collaborative organization that delivers exceptional events. As a Personal Assistant, you will play a vital role in supporting our executive team by managing schedules, coordinating tasks, and ensuring that daily operations run smoothly.

Salary and Benefits
We offer a competitive salary of $55,000 per year, with opportunities for growth and advancement. You will also enjoy weekends off to enjoy personal time and recharge. Our benefits package includes employee discounts on event tickets and merchandise.

Key Responsibilities
As a Personal Assistant, your key responsibilities will include:
  • Managing and maintaining executives' calendars, scheduling appointments and meetings efficiently.
  • Assisting with travel arrangements, including booking flights, accommodations, and itineraries.
  • Preparing and organizing documents, reports, and presentations for meetings and events.
  • Acting as a point of contact between executives and internal/external stakeholders, ensuring effective communication.
  • Handling confidential information with discretion and professionalism.
  • Supporting event planning and coordination, including logistics, vendor communication, and on-site assistance.
  • Performing various administrative tasks as needed to support the executive team and the organization.

Required Skills and Qualifications
To be successful in this role, you will need:
  • A high school diploma or equivalent; additional education or certification in administration or management is a plus.
  • Previous experience as a personal assistant or in a similar administrative role is preferred.
  • Strong organizational and multitasking skills with keen attention to detail.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • Discretion and professionalism in handling sensitive information.

Join TMZ Events
We are seeking a highly skilled and organized individual to join our team as a Personal Assistant. If you are a motivated and detail-oriented professional who is looking for a new challenge, we encourage you to apply.