Receptionist for Legal Firm

2 weeks ago

Smithtown, New York, United States HANKER SYSTEMS PRIVATE LIMITE Full time
Position Overview:

We are seeking a dedicated and professional Front Desk Receptionist to join our team at Hanker Systems Private Limited. This role is crucial in ensuring a smooth operation at our front desk and providing exceptional service to our clients.

Location: Smithtown, NY
Employment Type: Full-Time

Key Responsibilities:
  • Front Desk Management: Oversee the switchboard, managing a high volume of incoming and outgoing calls, while warmly greeting and assisting all visitors.
  • Client Interaction: Serve as the initial point of contact for clients, understanding their needs and scheduling appointments accordingly. Ensure clients are directed to the appropriate personnel.

Administrative Duties:
  • Respond to voicemails, arrange appointments for attorneys, and send necessary correspondence to new clients.
  • Manage calendars for attorneys and conference rooms, confirming appointments and maintaining an organized lobby area.
  • Handle documentation tasks including faxing, scanning, copying, and maintaining records for internal and external communications.

Job Requirements:
  • Minimum of 1 year of experience in a similar role within a dynamic environment.
  • Must reside locally in Smithtown, NY.
  • Previous experience in a legal office setting is essential.

Compensation:
$40,000 - $45,000 annually

Benefits Offered:
  • 401(k) plan
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Work Schedule:
  • 8-hour shifts
  • Daytime hours

Experience Requirements:
  • Preferred: 1 year of customer service experience.

Commute Requirements:
  • Must be able to commute to Smithtown, NY.

Relocation:
  • Relocation to Smithtown, NY is required prior to starting work.

Work Environment:
This position requires in-person attendance.

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