Transaction Coordinator

4 days ago

Woodbridge, Virginia, United States Colliers International Full time
About the Role

We are seeking a highly organized and detail-oriented Transaction Coordinator to join our Investment Sales Brokerage team at Colliers International in Woodbridge, NJ.

Key Responsibilities
  • Provide quality support services to key accounts, including developing real estate strategies, executing deals, and engaging with clients.
  • Utilize innovative ideas and personable skills to drive business growth and success.
  • Ensure a high standard of quality in all work, with a keen eye for details and a customer service-oriented attitude.
  • Work in a deadline-driven and dynamic environment, with a strong ability to multi-task and meet deadlines.
  • Develop and maintain relationships with clients, colleagues, and other stakeholders.
  • Stay up-to-date with industry trends and best practices, and apply this knowledge to drive business growth and success.
Requirements
  • Advanced degree, Associate's Degree, or Bachelor's Degree required.
  • At least 3-5 years of administrative experience in commercial real estate, including general administrative, marketing duties, and client interaction.
  • Advanced and proficient working knowledge of Microsoft Suite, InDesign, Salesforce, and Internet programs.
  • Strong communication, organizational, time management, proofreading, and multi-tasking skills.
  • Strong organizational, creativity, problem-solving, decision-making, and interpersonal skills.
Bonus Skills and Experience
  • New Jersey Real Estate license is a plus, but not a requirement.
What Success Looks Like

You will have the experience bringing new and creative ideas to the team and constantly pushing yourself to think outside the box.

You will be confident in your ability to support a team of commercial real estate advisors, through preparing/updating reports, database management, creating and coordinating with other teammates and resources, and managing dialogue/expectations of clients, coordinating mass email and social media blasts.

You will bring experience in creating/formatting proposals, presentations, correspondence, RFPs, RFI's, LOIs using MS Word, Excel, and PowerPoint.

You will be confident in your ability to create/prepare content for proposals through conducting research, preparing surveys, comparative analysis, lease documents, etc.

You will be familiar and experienced in using a database management system, including updating internally/externally, tracking and processing transactions, etc.

You will act as a point of contact and liaison with centralized marketing, analysis, and research groups to coordinate the completion and submission of financial, marketing, and various client-specific property data to incorporate into customized property information.

You will work closely with the centralized Research Department and other internal groups to compile research information for meetings, pitches, and presentations, including but not limited to market trends, demographic, zoning, real estate tax information, CoStar surveys, etc.

You will be responsible for creating, proofing, and editing the content of marketing materials, including presentations, offering memoranda, tour books, proposals, flyers, floor plans, brochures, stacking plans, maps/aerials, case studies, email blasts, announcements, etc., utilizing corporate standard templates.

You will run reports from 3rd party resources, such as CoStar, RCA, TREPP, as requested and needed.

You will maintain and manage the timelines and required follow-up for projects, including new business development projects and intercompany referrals on behalf of the team.

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