Gift Records Operations Manager

6 days ago


Decatur, Georgia, United States Agnes Scott College Full time

Job Summary:

We are seeking a skilled Gift Records Operations Manager to oversee the gift processing operation at Agnes Scott College. As a key member of our advancement services team, you will be responsible for managing all areas of the gifts processing operation, ensuring timely and accurate updates of constituent records, and maintaining compliance with IRS guidelines and college policies.

Key Responsibilities:

  • Manage all aspects of the gifts processing operation, including recording donations, depositing checks, issuing receipts, thanking donors, booking pledges, and processing monthly credit card donations.
  • Maintain compliance with IRS guidelines, CASE standards, and Agnes Scott College's gift policies during all gift processing activities.
  • Coordinate closely with accounting staff and budget officers to reconcile gifts against the general ledger on a daily basis.
  • Utilize online reporting tools to review and process various types of gifts, including stock gifts, wire transfers, matching gifts, and online transactions.
  • Record and manage gift tributes, such as honor and memorial gifts, and compile donor lists for publication in the annual report.
  • Participate in the annual financial audit by providing necessary documentation and support.
  • Manage both physical and digital file systems to ensure the security and accessibility of gift records.
  • Supervise student worker(s) assigned to gift processing tasks and provide training and support as needed.
  • Assist the Senior Director of Advancement Services with database management and conduct regular reviews to ensure data integrity.
  • Prepare and distribute daily and weekly gift reports, as well as other reports as requested by management.

Requirements:

  • Bachelor's degree in Business Administration, Finance, Accounting, Nonprofit Management, or a related field.
  • Minimum three years of experience in gift processing, database management, or financial administration, preferably within a nonprofit organization or educational institution.
  • Proficiency in MS Windows, previous experience with the Raiser's Edge software is strongly preferred.
  • Ability to analyze and extract data from various sources.
  • Experience using online research tools
  • Ability to communicate effectively
  • Demonstrated ability to maintain a high standard of professional courtesy, flexibility, and independent work.
  • Demonstrated ability to maintain a high level of confidentiality.

Compensation and Benefits:

The estimated salary for this position is $60,000 - $80,000 per year, depending on experience. In addition to competitive compensation, we offer a comprehensive benefits package, including health insurance, retirement plan, and paid time off.

About Us:

Agnes Scott College is a private liberal arts college located in Decatur, Georgia. We are committed to diversity, equity, and inclusion, and we welcome applicants from diverse backgrounds.



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