Administrative Assistant for Internal Medicine Department

6 days ago


Kansas City, Missouri, United States University of Kansas Medical Center Full time
Job Summary

The University of Kansas Medical Center is seeking an experienced Administrative Assistant to support the education mission of the Department of Internal Medicine. This role will provide administrative support for the Graduate Medical Education (GME) programs, ensuring the smooth operation of daily activities and special events.

Key Responsibilities
  • Provide administrative support for GME programs, including phone, fax, and mail management
  • Process payments, reimbursements, and invoices for internal suppliers and external vendors
  • Manage calendars, conference rooms, and team calendars as needed
  • Assist with resident and fellow recruitment, licensing, and training programs
  • Coordinate program events, such as graduation, welcome BBQ, and yearly get-togethers
  • Utilize Workday to manage PTO and time away requests for residents and fellows
  • Perform supply purchasing in Workday for offices and new hires
  • Manage distribution groups, invites, and send out communications to various teams
Requirements
  • High school diploma or equivalent
  • 3 years of related experience
  • Experience with Microsoft Office Suite
  • Preferred qualifications include a Bachelor's Degree, experience in higher education, and experience with Workday and MedHub
Benefits

The University of Kansas Medical Center offers a comprehensive benefits package, including health, dental, and vision insurance, life insurance, long-term disability insurance, and various additional voluntary insurance plans. Paid time off, including vacation and sick leave, begins accruing upon hire, plus ten paid holidays. A retirement program with a generous employer contribution and additional voluntary retirement programs are available.



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