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Financial Planning Manager

2 months ago

Chicago, Illinois, United States Biological Sciences Division at the University of Chicago Full time
About the Department
The Biological Sciences Division (BSD) is a prominent operational unit within a leading academic institution.

It encompasses the Pritzker School of Medicine, numerous academic departments, interdisciplinary committees, and various research centers and institutes.

As part of the BSD Dean's Office, BSD Finance collaborates closely with executive leaders and financial professionals across the BSD, University, and Medical Center.

The team consists of a dedicated staff of 16 individuals.
Job Summary
This role oversees the management of operational and capital budgets for divisions and/or University-wide administrative units. It plays a crucial role in formulating both long-term and short-term financial objectives, business strategies, and financial forecasts/models for significant service programs and initiatives. Additionally, it manages quarterly and year-end reporting for the operational budget.
Responsibilities
- Evaluates budget estimates and proposals for completeness, accuracy, and alignment with established procedures, regulations, and organizational goals. Identifies key assumptions and issues.
- Consolidates individual budgets into comprehensive operating and capital budget summaries that advocate for or against funding requests. Submits these summaries to management.

- Monitors budget variances by reviewing reports and accounting records to ascertain if allocated funds have been utilized appropriately, collaborating with departments to identify underlying business drivers and potential challenges.

- Employs various financial analysis techniques to evaluate program trade-offs and explore alternative funding strategies.
- Develops financial models and provides analytical support for more intricate projects.
- Creates and maintains key performance indicator reports/dashboards across clinical, research, and administrative domains.

- Prepares and disseminates status reports to key stakeholders, delivering meaningful insights on projects, budgets, budget variances, statistics, and productivity.

- Compiles data requested by both internal clients (e.g., Senior Management, Departments, University, Medical Center) and external entities (e.g., AAMC, US News and World Report, government agencies, etc.).
- Offers consulting and advisory services to all levels of stakeholders within the organization, including executive and faculty leadership.

Responds to inquiries by providing data analysis and relevant information, assisting with financial improvement action plans, and completing various financial analysis projects as required.

- Assesses, modifies, and/or develops and implements processes, procedures, and systems to enhance efficiency, accuracy, and insightfulness of data analytics.
- Provides training and education as necessary to both internal and external department personnel.
- Works independently to uphold and support the planning and execution of financial strategy.
- Utilizes best practices and extensive financial knowledge to assist in the preparation of annual budgets. Operates with minimal guidance to provide analytical support for complex budget projects. Reviews historical budgets and investigates economic and financial developments that influence spending.
- Reviews projected expenditures. Develops expenditure forecasts and periodic budget variance reports. Prepares forecasts and analyses.
- Acts as a resource for team members, resolving complex issues. Communicates complex and sensitive information clearly.
- Performs other related duties as necessary.
Minimum Qualifications

Education:
Minimum requirements include a college or university degree in a related field.

Experience:
Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.
Preferred Qualifications

Education:
MBA or advanced degree in finance, public policy, not-for-profit administration, healthcare administration, or a related field.

Experience:
Experience in a university or academic medical center is preferred. Financial modeling experience is strongly preferred.
Preferred Competencies
- Knowledge of GAAP accounting principles, restricted fund accounting, and grant accounting.
- Proficiency in financial computing and database software applications.
- Understanding of various financial principles, practices, and applications including budgeting, financial planning, financial analysis, and financial reporting.
- Intellectual versatility and creativity.
- Strong analytical and organizational skills, with attention to detail.
- Ability to work independently with sound judgment.
- Strong educational background with a focus in business, economics, or a related technical field, including coursework in accounting and finance.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Strong interpersonal, verbal, and written communication skills. Ability to establish and maintain relationships at all organizational levels.
- Flexibility and ability to work effectively under considerable time pressure on high visibility, high stakes projects.
- Willingness to work non-traditional hours when necessary.
Application Documents
Resume (required)
Cover Letter (required)