Executive Support Professional

1 day ago


Mobile, Alabama, United States Africatown Heritage Preservation Foundation Full time
Job Title: Executive Support Professional

We are seeking a highly skilled and experienced Executive Support Professional to join our team at the Africatown Heritage Preservation Foundation. The ideal candidate will provide exceptional administrative support to our Executive Director and senior executive teams, ensuring seamless day-to-day operations and achieving organizational goals.

About the Role

This is a unique opportunity to work in a dynamic and fast-paced environment, supporting the Executive Director in managing professional and personal scheduling, coordinating complex logistics, and providing hybrid administrative support. The successful candidate will be responsible for maintaining professionalism and strict confidentiality with all materials and information, as well as organizing team communications and planning events.

Responsibilities
  • Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics
  • Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
  • Manage senior executives' travel logistics and activities, including accommodations, transportation, and meals
  • Provide hybrid administrative support such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database
Requirements

The successful candidate will have three or more years of experience in an administrative role directly to upper management, excellent written and verbal communication skills, strong time-management skills, and an ability to organize and coordinate multiple concurrent projects.

We offer a competitive salary of $60,000 - $80,000 per annum, depending on experience, and a 40-hour work week with flexible hours in remote locations and in an office space. Travel (local, national, international) will be periodically required.



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