Administrative Support Specialist

3 weeks ago


Addison, Texas, United States Livens & Reed, PLLC Full time

POSITION SUMMARY:

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Livens & Reed, PLLC. As a key member of our administrative staff, you will be responsible for providing exceptional customer service and support to our clients and colleagues.

RESPONSIBILITIES:

• Answer all incoming phone calls and greet visitors in a professional manner.

• Manage and maintain accurate and up-to-date client files and records.

• Prepare and distribute various documents, including estate planning documents, using Westlaw Form Builder.

• Schedule appointments and meetings for clients and colleagues.

• Provide administrative support to attorneys and staff, including copying, faxing, and mailing documents.

• Maintain a clean and organized workspace, including the conference rooms and breakroom.

• Perform other administrative tasks as assigned.

REQUIRED HOURS:

• Monday thru Thursday 8:00 am – 5:00 pm

• Friday 8:00 am – 2:30 pm

• Lunch from 11:45 am – 12:15 pm

REQUIRED Skills:

• Excellent Telephone/Meeting Etiquette, Excellent Oral Communication Skills, Written Communication Skills, Professionalism, Interpersonal Skills, Organization, Planning, Proofreading and Grammatical Skills, Time Management, Computer Literacy, Type 45 WPM. Ability to operate standard office equipment efficiently including: Copy/fax/postal machines and Computers/Printers/Typewriter



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