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Administrative Support Specialist

2 months ago

Christiansburg, Virginia, United States Carilion Clinic Full time

Position Overview

The Administrative Coordinator plays a crucial role in supporting the Nursing Administration team. This full-time position is essential for ensuring that various departments operate smoothly and efficiently.

Key Responsibilities

  • Act as a primary resource for senior management and clinical staff, providing guidance, answering inquiries, and resolving issues while recommending appropriate resources.
  • Manage payroll processes for clinical personnel, utilizing systems to track vacation time and ensure data accuracy.
  • Work collaboratively with educators and management to maintain compliance with licensure and regulatory standards for clinical staff.
  • Maintain organized databases and files, ensuring effective communication with management and educational teams.
  • Participate in project management tasks, which may include clerical duties or higher-level coordination of events and processes.
  • Provide technical support by leveraging computer skills to create and manage various documents, databases, and presentations.
  • Draft and prepare correspondence, agendas, and reports while maintaining confidentiality of sensitive information.
  • Exhibit strong customer service and communication skills to thrive in a dynamic work environment.

Qualifications

Education: An associate degree or a combination of education and experience totaling four years is required.

Experience: A minimum of two years in data management and advanced administrative support is required, with preference given to those with experience in healthcare settings.

Additional Skills: Proficiency in various software applications, including Microsoft Office Suite, is essential. Strong organizational and communication skills are also required.

About Carilion Clinic

Carilion Clinic is a mission-driven healthcare organization that fosters innovation and collaboration. With a commitment to progress and partnerships, Carilion provides a supportive environment for professional growth and development.