Installation Coordinator

1 month ago

Bradenton, Florida, United States Unique Services (Bradenton) Full time
Job Overview

Unique Services (Bradenton) is seeking a highly organized and detail-oriented Installation Coordinator to join our team. As a key member of our operations team, you will be responsible for providing administrative support to our office management and sales staff.

Key Responsibilities:

  • Organize and manage processes and maintain documentation in support of the operation.
  • Process permits for AOR installations and contact customers and jurisdictions for inspections.
  • Prepare permit paperwork in accordance with jurisdictional requirements.
  • Submit permit requests via online systems and/or in person.
  • Create and maintain Microsoft Excel files to track permit status.
  • Communicate directly with city officials to coordinate and schedule all necessary inspections.
  • Coordinate with the permit runner or have the ability to run permits to job sites and localities on your own.
  • Close Permits at job completion.
  • Assure that all external and internal calls are handled quickly and effectively, taking messages and transferring, paging or otherwise assisting callers.
  • Represent the company by greeting visitors, vendors and clients and contacting appropriate staff members.
  • Prepare outgoing mail and sort/distribute incoming mail and faxes.
  • Issue employee applications, assist applicants and maintain applications on file.
  • Perform general clerical duties as assigned to include filing, photocopying, typing proposals and reports, logging information, faxing and entering data into computer systems.
  • Order and maintain office supplies, as needed. Ensure that office equipment is operational with appropriate paper, toner, etc.
  • May coordinate cleaning and maintenance of office equipment.
  • May be responsible for making travel arrangements.
  • May be responsible for preparing and coordinating bank deposits.
  • Coordinate delivery of express shipping supplies and pickup of outgoing shipments.
  • May maintain petty cash funds.
  • Forward calls, as appropriate, to other members of the staff in other departments.

Requirements:

  • HS diploma, or GED equivalent, is required. An Associate's degree in business administration or other administrative training is desired.
  • Previous administrative assistant or administrative experience preferred.
  • Previous permitting experience desired.
  • Related experience and/or advanced training or any equivalent combination of education and experience may be substituted.
  • Must be computer literate with knowledge of Microsoft Office

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