Administrative Coordinator

5 days ago


Schertz, Texas, United States N8 Fire & Safety Full time

N8 Fire & Safety is seeking a detail-oriented and organized Office Support Specialist to provide essential support to our team. This role involves a diverse range of administrative tasks, including customer communication, scheduling, data management, and supporting field technicians. The ideal candidate is adaptable and has a team-oriented mentality, fostering morale and ensuring the team has everything needed to succeed. This position will rely heavily on task management, team support, and accurate use of software like Service Trade.

Key Responsibilities:

  • Administrative Support: Manage task lists, track timesheets, and update service tickets to ensure team productivity and workflow.
  • Customer Service: Answer calls, follow up with customers, schedule service appointments, and provide estimate reminders.
  • Data Management: Enter, organize, and maintain customer data and service call assignments, ensuring records are accurate and up-to-date in Zen.
  • Monitoring & Compliance: Register, submit, and review monitoring accounts, follow up on calls, and file non-compliance reports.
  • Field Tech Support: Coordinate with field technicians to verify updates, check permit statuses, and ensure compliance and accuracy in Zen.
  • Team Engagement: Plan and coordinate team birthdays and events, fostering morale and a positive work environment.
  • Onboarding & Documentation: Assist with new hire orientation, send and receive contracts, and compile and file essential paperwork.

Requirements:

  • Strong organizational skills with an eye for detail.
  • Experience in customer service or administrative support roles.
  • Proficiency in task management tools and software such as Service trade (or willingness to learn).
  • Excellent communication skills, both written and verbal.
  • Ability to manage multiple tasks and prioritize effectively in a dynamic work environment.
  • Familiarity with scheduling, mapping, or dispatch software.
  • Experience in a service-oriented or field technician support role.

About Us:

N8 Fire & Safety is a growing leader in fire protection solutions, dedicated to safeguarding lives and property through top-quality products, innovative systems, and unparalleled customer service. Specializing in fire suppression, alarm, and sprinkler systems, we work across diverse industries to ensure every client's facility meets the highest standards of safety and compliance. With a focus on professional growth, we provide our team members with training, development, and rewarding career paths.



  • Schertz, Texas, United States Addison Group Full time

    Job SummaryThis administrative role provides frontline customer service to our clientele, requiring a friendly, efficient, and detail-driven individual. The Medical Case Coordinator will plan, organize, and coordinate the completion of independent medical reviews, as well as coordinate day-to-day office activities.Key Responsibilities:Manage administrative...

  • Service Coordinator

    1 month ago


    Schertz, Texas, United States Southland Industries Full time

    Job SummaryAs a Service Coordinator at Southland Industries, you will oversee the daily scheduling, tracking, and reporting of service activities for assigned Service teams. You will effectively and respectfully interface with customers, service technicians, and department staff to ensure seamless service delivery.Key ResponsibilitiesSchedule and document...


  • Schertz, Texas, United States MSCCN Full time

    Company OverviewHussmann, a subsidiary of Panasonic USA, is a leader in providing display merchandisers, refrigeration systems, installation, and services to food retailers around the world. Our focus on innovation has helped food retailers succeed since 1906.We hold over 122 U.S. patents and 320 international patents from more than a dozen countries. We...


  • Schertz, Texas, United States ISI Design and Installation Solutions, INC. Full time

    Build Your Career with UsThis role is responsible for developing, dispatching, monitoring, maintaining, and updating labor schedules to ensure project efficiency.Key Responsibilities:Develop and maintain schedules and associated documentation.Assess potential schedule impacts and monitor deviations, assisting in the development of corrective action...


  • Schertz, Texas, United States City of Schertz Full time

    Job Summary:This role provides high-quality library services to the public, including staffing service points, assisting with daily library activities, maintaining facilities, and performing administrative and technical tasks to support library operations.Key Responsibilities:Staff service points and provide assistance to patrons.Perform circulation duties,...

  • Office Manager

    4 weeks ago


    Schertz, Texas, United States Southland Industries Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Manager to join our team at Southland Industries. As an Office Manager, you will be responsible for providing administrative support to our divisional management team, including coordinating meetings, managing calendars, and maintaining office supplies.This is an excellent opportunity...


  • Schertz, Texas, United States Southland Industries Full time

    Job SummaryWe are seeking a highly experienced Senior Project Manager to lead complex mechanical or electrical projects from inception to completion. The ideal candidate will have a strong background in construction management, business development, and team leadership.Key ResponsibilitiesProvide overall management direction on complex projects, analyzing...


  • Schertz, Texas, United States Retina Consultants of Texas Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Ophthalmic Clinic Scribe to join our team at Retina Consultants of Texas. As a key member of our clinical staff, you will be responsible for providing accurate and timely documentation of patient examinations and treatments. Your exceptional communication skills and ability to work effectively in...


  • Schertz, Texas, United States Southland Industries Full time

    Job SummaryAs a Senior Project Manager at Southland Industries, you will be responsible for providing overall management direction on complex mechanical or electrical projects. This includes analyzing and developing new business opportunities relative to a particular client, group of clients, geographical area, or type of project.Key Responsibilities•...


  • Schertz, Texas, United States Southland Industries Full time

    Job SummaryAs a Senior Project Manager at Southland Industries, you will be responsible for providing overall management direction on complex mechanical or electrical projects. You will analyze and develop new business opportunities relative to a particular client, group of clients, geographical area, or type of project.Key Responsibilities• Assume primary...

  • Nurse Practitioner

    1 month ago


    Schertz, Texas, United States Schertz-Cibolo-Universal City Independent School District Full time

    Job Title: RN NurseJob Summary:We are seeking a highly skilled and dedicated RN Nurse to join our team at Schertz-Cibolo-Universal City Independent School District. The successful candidate will be responsible for providing comprehensive health services to students, promoting health education and preventive health practices, and working closely with...


  • Schertz, Texas, United States Worldwide Recruitment Services - EOC Full time

    Job SummaryWe are seeking an experienced Electrical Senior Project Manager to lead complex electrical projects from inception to completion. The ideal candidate will have a strong background in electrical construction, finance, and management, with excellent negotiation and change order management skills.Key ResponsibilitiesProvide overall management...


  • Schertz, Texas, United States Southland Industries Full time

    Job SummaryWe are seeking a highly experienced Senior Project Manager to lead our complex project initiatives. As a key member of our team, you will be responsible for providing overall management direction on mechanical and electrical projects, analyzing and developing new business opportunities, and ensuring successful project delivery.Key...


  • Schertz, Texas, United States UnitedHealth Group Full time

    Job Title: Clinic LVN Well Med at Oak Run New BraunfelsJob Summary:We are seeking a highly skilled and compassionate Licensed Vocational Nurse (LVN) to join our team at WellMed in New Braunfels, TX. As an LVN, you will play a vital role in providing high-quality patient care and supporting our healthcare team.Responsibilities:Provide clinical support...


  • Schertz, United States Boss Products, LLC Full time

    Marketing & Trade Show CoordinatorStatus: HourlyDate: 10/22/24Required Training: In House Reports To: Marketing & Communications ManagerDepartment: Product & MarketingPay Scale: $24.00 - $28.00 General Summary: The Marketing & Trade Show Coordinator role demands a blend of creative marketing acumen, meticulous organizational skills, and seamless execution...


  • schertz, United States Boss Products, LLC Full time

    Marketing & Trade Show CoordinatorStatus: HourlyDate: 10/22/24Required Training: In House Reports To: Marketing & Communications ManagerDepartment: Product & MarketingPay Scale: $24.00 - $28.00 General Summary: The Marketing & Trade Show Coordinator role demands a blend of creative marketing acumen, meticulous organizational skills, and seamless execution...

  • Service Coordinator

    2 months ago


    Schertz, United States Southland Industries Full time

    Job DescriptionPOSITION SUMMARYOversee the daily scheduling, tracking and reporting of service activities for assigned Service teams. Effectively and respectfully interface with customers, service technicians and department staff. What you'll do:Properly schedule and document all daily service activities for assigned Service teams.Enter service requests,...

  • Production Coordinator

    4 months ago


    Schertz, United States ISI Design and Installation Solutions, INC. Full time

    Looking to build your career and design your future? You have come to the right place.  This position develops, dispatches, monitors, maintains and updates labor schedules so that projects can be executed in the most efficient manner possible. Key elements for this position: Develop and maintain schedules and associated documentation Assess...

  • Office Assistant

    2 weeks ago


    Schertz, United States N8 Fire & Safety Full time

    N8 Fire & Safety is seeking a proactive and detail-oriented Office Assistant to provide essential support to our team. This role involves a diverse range of administrative tasks, including customer communication, scheduling, data management, and supporting field technicians. The ideal candidate is organized, adaptable, and has a "team mom" mentality,...

  • RN Nurse

    2 months ago


    schertz, United States Schertz-Cibolo-Universal City Independent School District Full time

    RN NurseRN Nurse JobID: 2565 Position Type: Health Services Date Posted: 5/2/2024 Location: Cibolo Valley Elementary School Date Available: Closing Date: Open until filled Additional Information: Show/Hide Job Title: RN Nurse Job Type: Professional Dept./School: Cibolo Valley Wage/Hour Status: Exempt Reports to: Coordinator of Health Services...

  • RN Nurse

    1 month ago


    Schertz, United States Schertz-Cibolo-Universal City Independent School District Full time

    RN Nurse RN Nurse JobID: 2565 Position Type: Health Services Date Posted: 5/2/2024 Location: Cibolo Valley Elementary School Date Available: Closing Date: Open until filled Additional Information: Show/Hide Job Title: RN Nurse Job Type: Professional Dept./School: Cibolo Valley Wage/Hour Status: Exempt Reports to: Coordinator of Health Services Pay Grade:...


  • Schertz, TX, United States Boss Products, LLC Full time

    Marketing & Trade Show CoordinatorStatus: HourlyDate: 10/22/24Required Training: In House Reports To: Marketing & Communications ManagerDepartment: Product & MarketingPay Scale: $24.00 - $28.00 General Summary: The Marketing & Trade Show Coordinator role demands a blend of creative marketing acumen, meticulous organizational skills, and seamless execution...


  • Schertz, United States Worldwide Recruitment Services - EOC Full time

    Primary Functions: Primary Function: Provide overall management direction on complex mechanical or electrical projects and analyze and develop new business opportunities relative to a particular client, group of clients, geographical area, or type of project (typically within the healthcare, higher education, manufacturing, pharmaceutical, semiconductor, or...


  • Schertz, United States Methodist Hospital Full time

    Description IntroductionDo you currently have an opportunity to make a real impact with your work? With over 2,000 sites of care and serving over 31.2 million patient interactions every year, nurses at Methodist Hospital have the opportunity to make a real impact. As a Telemetry Registered Nurse you can be a part of change.BenefitsMethodist Hospital, offers...


  • Schertz, United States Methodist Hospital Texsan Full time

    Description IntroductionDo you have the PRN career opportunities as a(an) Progressive Care Registered Nurse you want with your current employer? We have an exciting opportunity for you to join Methodist Hospital Texsan which is part of the nation's leading provider of healthcare services, HCA Healthcare.BenefitsMethodist Hospital Texsan, offers a total...


  • Schertz, United States Methodist Hospital Texsan Full time

    Description IntroductionDo you have the PRN career opportunities as a(an) Progressive Care Registered Nurse you want with your current employer? We have an exciting opportunity for you to join Methodist Hospital Texsan which is part of the nation's leading provider of healthcare services, HCA Healthcare.BenefitsMethodist Hospital Texsan, offers a total...


  • Schertz, United States Methodist Healthcare Full time

    Description Methodist Healthcare Intern to Residency ApplicationThis application is only for current Methodist Interns that are nearing completion of their program and are graduating this summer. Residency start dates for this internship cohort are in January and February 2025.Do you want to join an organization that invests in you? At Methodist...


  • Schertz, United States Methodist Hospital Stone Oak Full time

    Description IntroductionAre you passionate about the patient experience? At HCA Healthcare, we are committed to caring for patients with purpose and integrity. We care like family! Jump-start your career as a(an) Cardiac Telemetry Registered Nurse today with Methodist Hospital Stone Oak.BenefitsMethodist Hospital Stone Oak, offers a total rewards package...


  • Schertz, United States Methodist Hospital Full time

    Description IntroductionAre you looking for a work environment where diversity and inclusion thrive? Submit your application for our Registered Nurse Intermediate Cardiac opening with Methodist Hospital today and find out what it truly means to be a part of the HCA Healthcare team.BenefitsMethodist Hospital, offers a total rewards package that supports the...


  • Schertz, United States Methodist Hospital Full time

    Description IntroductionAre you looking for a work environment where diversity and inclusion thrive? Submit your application for our Registered Nurse Intermediate Cardiac opening with Methodist Hospital today and find out what it truly means to be a part of the HCA Healthcare team.BenefitsMethodist Hospital, offers a total rewards package that supports the...


  • Schertz, United States Methodist Hospital Texsan Full time

    Description IntroductionDo you want to join an organization that invests in you as a(an) Progressive Care Registered Nurse? At Methodist Hospital Texsan, you come first. HCA Healthcare has committed up to $300 million in programs to support our incredible team members over the course of three years.BenefitsMethodist Hospital Texsan, offers a total rewards...


  • Schertz, United States Methodist Hospital Full time

    Description IntroductionDo you currently have an opportunity to make a real impact with your work? With over 2,000 sites of care and serving over 31.2 million patient interactions every year, nurses at Methodist Hospital have the opportunity to make a real impact. As a Telemetry Registered Nurse you can be a part of change.BenefitsMethodist Hospital, offers...


  • Schertz, United States Methodist Hospital Metropolitan Full time

    Description IntroductionAre you passionate about the patient experience? At HCA Healthcare, we are committed to caring for patients with purpose and integrity. We care like family! Jump-start your career as a(an) Registered Nurse RN Progressive Care Unit today with Methodist Hospital Metropolitan.*$15,000 sign on bonus for eligible...


  • Schertz, United States Methodist Hospital Full time

    Description IntroductionAre you looking for a work environment where diversity and inclusion thrive? Submit your application for our Registered Nurse Medical Surgical PCU opening with Methodist Hospital today and find out what it truly means to be a part of the HCA Healthcare team.BenefitsMethodist Hospital, offers a total rewards package that supports the...