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Payroll Specialist
2 months ago
SUMMARY
The Payroll Specialist is primarily accountable for supporting all facets of the weekly, semi-monthly, and monthly payroll cycles utilizing ADP Globalview and Enterprise eTime. This role encompasses reviewing pre-payroll error reports, uploading adjustment templates, performing some manual data entry, and ensuring the precision of each payroll before final approval by validating various reports provided by ADP. Additionally, the Payroll Specialist aids in garnishment processing, rectifying payroll tax discrepancies, executing off-cycle pay adjustments when necessary, and addressing inquiries from Human Resource personnel.
Key Responsibilities
- Process adjustment files on a weekly basis and contribute to the successful, timely, and accurate confirmation of payrolls in accordance with the processing schedule and payroll checklist.
- Handle various forms of imputed income, including relocation, stock options, and personal use of company vehicles, to guarantee accurate year-end W2 reporting.
- Respond to inquiries related to payroll and payroll systems; serve as a primary contact for payroll and HR; engage with key stakeholders and partners.
- Assist with activities related to year-end bonus distributions, executive compensation payouts, and other year-end tasks affecting employees.
- Support the reconciliation of tax payments and filings executed by ADP as required.
- Revise the Hourly and Salary Processing Procedures as necessary to accurately reflect process changes, ensuring compliance with Sarbanes-Oxley and internal audit requirements while enhancing efficiency and accuracy in payroll processing.
- Collaborate closely with the Shared Service Center to ensure alignment among team members regarding payroll processing activities.
- Participate in cross-training within the department to gain comprehensive knowledge of payroll functions such as tax, garnishments, escheatments, and report generation to ensure adequate backup for all team members.
Qualifications
- Bachelor's degree in a business-related field (Business, Accounting, Finance, HR, etc.), or a minimum of 4 to 7 years of experience in Payroll/Tax-related roles.
- Fundamental understanding of payroll tax and garnishment processing.
- Strong analytical and problem-solving capabilities.
- Ability to thrive in a fast-paced, deadline-oriented environment with minimal supervision.
- Customer-focused with a strong emphasis on quality, detail, and accuracy.
- Excellent interpersonal and organizational skills.
- Proficient English communication skills – both written and verbal.
- Intermediate proficiency in Microsoft Word and Microsoft Excel.
