Programs Coordinator

3 weeks ago

Norristown, Pennsylvania, United States County of Montgomery, PA Full time
Job Summary The County of Montgomery, PA is seeking a highly skilled and motivated Programs Coordinator to join our team. The successful candidate will be responsible for coordinating, administering, and monitoring projects funded through federal, state, and county programs for housing and community development. Key Responsibilities * Review and process requests for payments timely in accordance with policies and procedures, standard business practices, subcontract terms, and Federal regulations with a high level of accuracy, ensuring auditable, verifiable records (physical and electronic). * Function as a liaison between the County and participating municipalities and nonprofit organizations receiving federal, state, and local grant program funds through the County. * Promote positive working relationships evidenced through feedback, attendance at meetings, and contributions to problem solving and conflict resolution. * Review project applications for funding in support of a variety of community development and housing activities to ensure Federal regulations and County program policies are met. * Complete project application reviews on time and accurately. Contribute to funding decision process by providing feedback on applications. * Assist with the development of the Consolidated Plan, Annual Action Plans, Consolidated Annual Performance and Evaluation Report, Annual Homeless Assessment Report, Point in Time Count, CoC Collaborative Application and other required federal, state, and local reports or grants. * Monitor program activities including on-site visits, service verification, incident management, review of licensing results, SAMS verification, satisfaction surveys, data reporting and analysis, outcomes development and monitoring, grant monitoring, Vendor Continuous Quality Improvement (CQI), and Performance Based Metrics. * Monitor and process financial and other file documentation related to project implementation for the Federal (HUD) Grant Programs and for other funding programs as necessary. * Responds promptly and accurately to questions and/or problems regarding invoicing, and recordkeeping as well as tracking of budgets and services from providers, and monitoring compliance with contract stipulations. * Assist with fiscal responsibilities and tasks which includes accurate entry of invoices into the County's financial system and the Federal financial management and information system. * Utilizes Homeless Management Information System (HMIS), Dynamics 365, Integrated Disbursement and Information System (IDIS), SharePoint and other systems for various duties. * Responsible, along with other staff, for program compliance with federal environmental, procurement, and labor and prevailing wage regulations governing funded activities. * Maintains current knowledge of grant regulations, policy, and procedure through training and continual learning. Requirements * Bachelor's degree or higher; May substitute 7+ years of relevant experience for degree. * 3-5 years experience with federal or state grant programs. * 3-5 years experience in housing & community development or related field preferred. * 3-5 years experience in accounting, bookkeeping and/or accounts payable * Ability to communicate federal and state policy and regulation; as well as OHCD policy and procedure. Ability to communicate effectively both verbally and in writing. * Ability to collaborate with other HHS departments, vendors and professionals and communicate OHCD practice. * Ability to analyze data to evaluate effectiveness related to ongoing and new programs or programs that may require grant application or special funding. * Excellent analytical skills. * Ability to monitot outcomes and budgets utilizing basic accounting principles. * Ability to resolve service and funding issues with staff, vendors and other HHS partners. * Ability to develop written agency policy, contracts and sub-recipient agreements. * Ability to conduct audits and on-site monitoring visits. * Proficiency with Microsoft Excel, Word, Outlook, and Internet. * Ability to work independently with little or no supervision. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

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