AP/AR Manager

The AR/AP Manager is responsible for overseeing accounts receivable and accounts payable related functions. This role ensures accurate and timely processing of invoices, payments, and collections while maintaining effective relationships with vendors and customers.

• Manage the invoicing process, ensuring timely and accurate billing to customers.
• Directly manage the AR collections process and team member(s).
• Handle customer inquiries and disputes, providing resolutions in a professional manner.
• Manage the timely conversion of unbilled tickets to invoices.
• Prepare and review demand letters, identifying and addressing delinquent accounts.
• Manage customer accounts and online price books.
• Coordinate with sales and customer service teams to resolve billing issues.
• Perform AR month-end closing duties including reviews, reconciliations, etc.
• Oversee the processing of vendor invoices, ensuring proper coding and approval.
• Directly manage the AP team member(s).
• Manage payment schedules and ensure timely payments to vendors.
• Reconcile vendor statements and resolve any discrepancies.
• Manage and set up vendor accounts assuring required documentation is in place.
• Review and code credit card and electronic bank payment transactions.
• Assist in preparation and processing of the check run.
• Perform AP month-end closing duties, including reviews, reconciliations, etc.

• Strong understanding of AR and AP processes, procedures and practices
• Strong understanding of accounting principles and practices.
• Proficiency in accounting software and Microsoft Office Suite (especially Excel).
• Excellent analytical and problem-solving skills.
• Strong attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Ability to work under pressure and meet tight deadlines.
• Proven experience in managing and developing a team.
• Ability to process large amounts of data in timely and organized manner
• Confidentiality and trustworthiness
• Self-starter

• High School Diploma or GED equivalent
• Accounting Degree (preferred but not required)
• Business or management degree (preferred but not required)
• 5+ years of experience in accounts receivable and accounts payable, with at least 2 years in a managerial role.

• Medical, dental, vision, coverage in addition to life and disability insurance plans
• 3 weeks PTO
• 11 paid holidays
• Retirement and Savings (401K) plan

• Typical M-F Office hours.
• Office-based position with occasional remote work flexibility