Academic Support Specialist

7 days ago

Los Angeles, California, United States UCLA Health Full time
Job Overview:
In UCLA Health, we are committed to delivering exceptional patient care and service. As an Faculty Assistant, you will play a vital role in supporting our faculty members and departments. This is a dynamic position that requires strong organizational skills, attention to detail, and excellent communication abilities.

About the Role:
We are seeking a highly skilled and motivated individual to join our team as a Faculty Assistant. In this role, you will be responsible for managing short-term and long-term projects, reading and interpreting documents, preparing forms and correspondence, and using various computer programs. You will also prioritize assignments from multiple faculty members, work as a team to assist as a backup when needed, and maintain confidentiality of patient records and discussions.

Salary: $65,000 - $75,000 per year, based on experience.

Key Responsibilities:
  • Manage short-term and long-term projects and committees.
  • Read and interpret documents, including University policies and procedures, and Departmental manuals, memos, policies, and procedures.
  • Prepare forms, correspondence, and memos with moderate speed and accuracy to meet deadlines.
  • Use various computer programs, such as Word, Excel, PowerPoint, Outlook email, Outlook calendar programs, and basic database software.
  • Extract information and data for print or re-arranging format to comply with printing agency style.
  • Prioritize assignments from multiple faculty members to complete work in a timely manner under the pressure of deadlines, changes in assignments, and competing requirements.
  • Work as a team to assist as a backup when needed.
  • Maintain confidentiality of patient records and discussions.
  • Establish and maintain cooperative working relationships with coworkers, faculty students, University representatives, patients, and the public.
  • Speak clearly and distinctly using appropriate vocabulary and grammar to obtain and convey information.
  • Arrange appointments, schedules, and several calendars without conflict.
  • Compose routine and complex drafts from verbal instructions and/or discussion of business and medical correspondence and memos.
  • Proofread documents for completeness and content.


Preferred Skills:
Knowledge of travel arrangements, including modes of transportation, reservations techniques, air and ground transportation, and time zone changes.

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