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Lead Lease Administration Specialist

2 months ago

Sudbury, Massachusetts, United States BJ's Wholesale Club Full time

About the Role

The successful applicant will have a role within the Shared Services team focused on managing the Company's lease portfolio. Primary responsibilities currently include communicating with landlords, our third-party lease administration service providers, and the Real Estate & Legal teams. The applicant should possess the ability and confidence to work well with a broad range of stakeholders, internally and externally to ensure there are no issues that put our leased properties at risk. Lease administration experience is especially useful.

Key Responsibilities:

  • Collaborate with third-party lease administration provider to ensure all information abstracted into our lease administration system is aligned to the executed document
  • Review and approve all monthly rent payments for 300+ individual lease agreements, including understanding and explaining month-over-month fluctuations
  • Track, record, and follow up on payments due to BJ's Wholesale Club, Inc. from subleased properties
  • Maintain working relationships with landlords and property occupants
  • Partner with Real Estate, Facilities, Risk, Legal and other internal departments as needed to resolve rent and other landlord-tenant issues
  • Respond to internal and external audit requests regarding key lease admin controls, including reconciliations and rent batch approvals
  • Perform research, such as reviewing payment histories, to resolve questions, concerns, or discrepancies that are raised by landlords, our third-party lease administration provider, or other stakeholders
  • Oversee the review of annual landlord CAM reconciliations prepared by third-party lease administration provider, including ensuring timeliness and appropriate responsibility in the case of changes in property ownership
  • Track property ownership changes and obtain new ownership documentation to make the necessary changes in relevant Master Data systems
  • Perform other duties or projects as necessary in the management of files and the administration of Leases

Requirements:

  • 2 to 5 years of relevant work experience, preferably in Lease Administration
  • Degree in Business Administration, Accounting or other business discipline required
  • Must be comfortable to manage multiple priorities in a fast-paced, high-volume environment
  • Advanced Microsoft Excel skills
  • High level of attention to detail
  • Excellent organizational skills and multi-tasking abilities (e.g., time management and efficiency)
  • Strong analytical skills (e.g., identify and research issues)
  • Excellent written, interpersonal, and communication skills
  • Self-motivated and results driven
  • Ability to work independently and within a team to build relationships and interact effectively with business partners.
  • Proficient in MS Office