Proposal Coordinator

4 weeks ago

Tysons Corner, Virginia, United States West 4th Strategy Full time
Job Overview

West 4th Strategy is seeking a highly skilled and organized Proposal Coordinator to join our corporate team. This role will be responsible for managing the full scope of proposals from initial strategy through to submission, ensuring compliance with Federal Acquisition Regulation (FAR) and/or Defense FAR (DFAR) requirements.

Key Responsibilities
  • Coordinate proposal teams, including operations personnel, subject matter experts, and subcontractors, to guide and optimize their proposal contributions and assignments.
  • Develop and manage compliant proposal responses to Federal RFIs and RFPs of varying size and scope.
  • Write content for technical, management, corporate experience, key personnel, and past performance sections.
  • Frame compelling stories that are easily accessible and compelling to proposal evaluators.
  • Research complex topics and convert findings into accessible narratives.
  • Edit proposal documents for compliance, clarity, and concision; ensure single voice.
  • Use journalistic interview techniques to capture essential information from staff, experts, and partners.
  • Build proposals schedules, compliance matrices, outline storyboard-driven annotated proposals, and other artifacts.
  • Develop proof points, case studies, client commendations, awards, graphics, tables, figures, charts, icons, etc.
  • Coordinate subcontract team members to gather information, inputs, feedback, and ensure conformity with associated timelines.
Requirements
  • Bachelor's degree in English, Journalism, Communications, or other relevant fields.
  • 2+ years of related experience in Federal government proposal management and contracting environments.
Preferred Qualifications
  • Self-driven ownership and high standards for work product and deliverables; unwavering belief in accountability for all team members.
  • Willingness to work in a small, but rapidly growing, Federal contractor with a fast-paced, short-turn proposal environment.
  • Understanding of Federal Acquisition Regulation (FAR) and/or Defense FAR (DFAR) along with major Federal government procurement strategies (e.g., best value, performance-based, LPTA).
  • Working knowledge of Federal Government contract types (IDIQ, GWAC, BPA, FFP, T&M, CPFF).
  • Ability to drive and lead proposal teams, including operations personnel, subject matter experts, and subcontractors, to guide and optimize their proposal contributions and assignments.
  • Excellent proposal and project management skills with the ability to manage diverse proposal teams of various sizes and interface with executive management.
  • Experience with IDIQ and/or task order proposal responses.
  • Demonstrated experience in proposal writing covering all typical solicitation sections (e.g., management, technical, staffing).
  • Effective and efficient problem-solving skills: identifies and resolves problems promptly; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem-solving situations; and uses reason even when dealing with challenging topics and differing opinions.
  • Expert proficiency in Microsoft Word, Excel, PowerPoint, SharePoint, Teams, and Adobe Professional.
  • Up-to-date knowledge of marketing, editing, graphic design, and other relevant proposal best practices.
Work Environment

Hybrid: McLean, VA (Tue, Wed, Thu) / Remote (Mon, Fri)

West 4th Strategy is an Equal Opportunity / Affirmative Action (EEO / AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, gender, sexual orientation, ancestry, national origin, age, marital status, mental disability, physical disability, medical condition, pregnancy, political affiliation, military or veteran status, or any other basis prohibited by federal or state law.

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