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Higher Education Professional

2 months ago

Princeton, New Jersey, United States InsideHigherEd Full time
Job Summary

We are seeking a highly organized and detail-oriented Graduate Program Administrator to support the Director of Graduate Studies in managing the academic administration of the graduate division of the department.

Key Responsibilities
  • Manage the administrative and logistical aspects of graduate student academic and social matters.
  • Maintain complete and accessible records, including admission files, important memoranda, and departmental actions.
  • Manage the graduate admission process and recruitment effort.
  • Enter labor accounting information and maintain accurate spreadsheets and data on department support funding.
  • Update and monitor the graduate academic information on the department's website.
  • Maintain alumni databases and ensure up-to-date information for statistics reporting.
  • Respond to general graduate student and prospective student inquiries.
  • Liaise with the Registrar's office, Graduate school, and other campus offices.
  • Develop and maintain a rapport with graduate students.
  • Support the Undergraduate Coordinator and Academic Services Manager.
Requirements
  • An undergraduate degree is preferred or equivalent experience of at least 3 years of prior administration in an academic environment.
  • Discretion and tact of the highest order are required due to daily access to sensitive student matters.
  • Excellent written and oral communication skills are essential, as are strong organizational and multi-tasking skills.
  • High level of competency with Word and Excel, as well as system applications such as PeopleSoft, Concur, Drupal, and PRIME.
  • Familiarity with Princeton University administrative functions is desirable.
Benefits
  • Eligible for benefits.
  • Standard weekly hours: 36.25.
  • Eligible for overtime.