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Operations Assistant

2 months ago

Cadillac, Michigan, United States Lightspeed Construction Group Full time
Job Summary:

The Production Assistant is responsible for reconciling the billing performed by our construction field personnel and invoicing our customer.

Key Responsibilities:
  • Researching work order history and communicating that to our field personnel.
  • Closing out completed tasks within the database for invoicing.
  • Loading labor codes into Penguin & the Customer's billing system.
  • Tracking special projects via spreadsheets.
  • Compiling and sending reports to various departments and our customers.
  • Actively and consistently supporting all efforts to enhance the Customer experience and complete work as requested.
  • Provide clear and concise communication to various levels of the organization.
  • Consistently perform all duties and responsibilities according to production and quality standards.
  • Ensure required reports are timely, accurate and complete.
  • Follow the Company's policies and procedures
Requirements:
  • Ability to meet background requirements.
  • Knowledge of telecommunications industry preferred.
  • Ability to read, write, speak and understand English.
  • Ability to work in a team atmosphere.
  • Ability to communicate effectively.
  • Ability to handle multiple projects and tasks and meet deadlines.
  • Ability to maintain confidentiality.
  • Ability to make decisions and work collaboratively with others to solve problems.
  • Ability to prioritize and organize effectively.
  • Ability to analyze and interpret data.
  • Ability to effectively present information.
  • Ability to make decisions and solve problems while working under pressure.
  • Ability to show judgment and initiative and to accomplish job duties.
  • Ability to think strategically and anticipate future trends, needs and expectations.
  • Strong knowledge of MS Office software including Excel.