Administrative Support Specialist
6 days ago
The Building People seeks an Administrative Support Specialist to support our federal client. As an Executive Administrative Assistant, you will perform a variety of administrative functions to support the operations of a program office.
About the Role:
This is a highly specialized position that requires exceptional organizational and communication skills. The ideal candidate will have 6 years of experience and be proficient in Microsoft Office Suite. You will work closely with senior executives and be responsible for managing multiple calendars, scheduling meetings, and preparing briefing materials.
Responsibilities:
- Perform administrative tasks to support the operation of a program office
- Manage multiple calendars and schedules meetings
- Prepare agendas for internal/external meetings and prepares briefing materials
- Arrange/coordinate domestic/international travel
- Compose and prepares correspondence for senior management
- Track incoming issues addressed to Director & Deputy Director and ensures that responses are sent in a timely manner
- Monitor and respond to emails
- Prepare draft PowerPoint presentations and reports when needed
- Maintain digital and paper files
- Serve as office receptionist and customer service representative
- Provides conference administrative/travel support to Operations Team and Program Managers, as needed
- Manage conference room scheduling and set-up, including webinars and videoconferences
- Manage logistics of monthly All-Hands meeting (e.g., ensure room reservation, room setup, webinar setup, manage remote attendees and call-in)
Requirements:
- 6 years of experience
- Proficient in Microsoft Office Suite
- Strong writing and editing skills
- B.S. or B.A. in Business Management or other appropriate discipline
Compensation:
The salary range for this position is $65,000 - $85,000 per year, depending on experience.
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