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Community Association Manager

2 months ago

Tracy, California, United States Seabreeze Management Full time
Job Summary

Seabreeze Management Company is seeking a highly skilled and experienced Community Association Manager to oversee the daily operations of our homeowner associations. As a key member of our team, you will be responsible for ensuring the smooth management of our properties, providing exceptional customer service, and maintaining a positive working relationship with our clients.

Key Responsibilities
  • Administration: Oversee office staff, vendors, and suppliers to attain Association goals as established by the Board of Directors.
  • Budgeting: Assist with the creation of the Association's annual operating and reserve budgets, analyze and research probable operating and reserve increase or decreases for specific expense and income items.
  • Procurement: Ensure proper accounting and reconciliation for work and change orders, prepare and maintain a vendor list for the Association.
  • Contract Relations: Draft specifications for Requests for Proposal, review and monitor any open Request for Proposal requirements, and accept contracts per specifications upon approval from the Board of Directors.
  • Accounting: Review and ensure that the Financial Manager verifies journal entries, review and approve Association checks for payment of Association invoices, and provide recommendations to the Association's Board of Directors regarding effective use of financial resources.
  • Maintenance: Review, plan, and schedule maintenance for the Association common areas and amenities, assess the overall condition of Association property and amenities, and provide recommendations to the Board of Directors on a course of action to address any issues.
  • Association Office: Pre-screen and interview prospective employment candidates for Association office, train and supervise new and existing employees, and conduct annual performance appraisals for employees.
Requirements
  • Minimum of 5 years of community association and/or property management experience.
  • 5 years of supervisory experience; effective in motivating and building strong teams.
  • Effectively coordinate multiple projects, use time management skills, and exercise independent judgment.
  • Intermediate mathematics as well as written and oral communication skills.
  • Strong internal/external customer relation skills to communicate with all levels of management, employees, homeowners, and other stakeholders.
  • Work with confidential/sensitive information and use diplomacy and discretion in communicating such information.
  • Effective follow-up skills.
  • Professional image or business image, per policy, as well as personal etiquette.
  • Organizational, planning, project management, time management, and problem-solving skills.
  • Effectively and efficiently handle priorities and deadlines.
  • Meet scheduling and attendance requirements, per policy.
Education and Certifications

High School Diploma or equivalent required. Bachelor's degree preferred. CCAM designation or CMCA designations desired.

Work Environment

The work environment is a typical office building. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.